Administrative Assistant 1

Commonwealth of Pennsylvania • Dauphin County, PA

2d • Hybrid

About The Position

As an Administrative Assistant 1 with the Pennsylvania Department of State, you will join a team that values careful work and public trust. This position allows you to develop your skills while serving as administrative support to the Office of Campaign Finance & Lobbying Disclosure. You will work with staff, customers, and public documents in a dynamic and supportive environment. This role is ideal for someone who enjoys steady, meaningful work that makes a positive difference. Advance your career with us! DESCRIPTION OF WORK This role centers on providing administrative support that helps manage campaign finance and lobbying disclosure filings. It involves reviewing reports, assisting customers, and supporting office procedures that ensure accuracy and service quality.

Requirements

• Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training.
• 2 or more years of customer service experience.
• 2 or more years of experience using Microsoft Office Suite.
• Able to perform essential job functions.

Responsibilities

• Examine campaign finance and lobbying disclosure reports for accuracy and inconsistencies
• Assist in creating and revising public guides related to campaign finance and lobbying disclosure
• Analyze procedures and provide recommendations to improve office operations
• Post reports, prepare materials for data entry, and organize documents for audits
• Respond to inquiries and assist customers at the front desk, by phone, and through email
• Update records, perform data entry, and help maintain accurate candidate and registrant information

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level