Administrative and Office Support

Human Resources•Hampton, VA

7d•Onsite

About The Position

U.S. Facilities, Inc. is seeking a qualified professional for our Hampton, VA location to provide executive administrative and office support. This role will encompass financial, human resources, corporate program support, and other tasks as needed, performed on a routine basis.

Requirements

High School Diploma or GED
1-3 years’ experience providing administrative and office support.
Proficient skills in using Microsoft Office software products (MSWord, Excel, PowerPoint, and Outlook).
Strong written and oral communication skills.
Working knowledge of basic accounting principles.
Valid driver's license.
Good standing DMV records.
Must be 18 years of age or older.

Nice To Haves

Required VDOT/Industry Training

Responsibilities

Maintain and file documentation and records according to designed policies and procedures.
Document and facilitate inter-departmental communications regarding Accidents, Claims, or Incidents.
Support facility badging process for personnel.
Facilitate disposal of surplus inventory and/or shredding.
Support fiscal responsibilities of the business coordinator, business office, and front desk receptionist.
Assist with new or exiting employee system access/credentialing.
Assist in bookkeeping requirements and invoicing.
Assist with weekly report collection.
Assist with ordering of inventory in consultation with business coordinator and business office.
Provide backup support for the front desk receptionist, including greeting visitors, receiving and distributing mail/packages, preparing outgoing mail, taking new hire photos, ensuring new hires complete badge forms, routing badging documents, and conveying activated badges.
Key-in time sheets and leave requests into the Cardinal system.
Assist with candidate interviews as requested.
Provide USF Senior Project Manager with project updates.
Act as Liaison between Senior Project Manager and VDOT personnel, including USF staff.
Perform any other duties assigned by a supervisor and/or USF Senior Project Manager.