Administrative and Inventory Assistant
About The Position
EarthBalance is a 100% employee-owned environmental restoration company built on strong client relationships and a commitment to delivering high-quality, science-based solutions. We restore natural areas and provide environmental services that support healthy ecosystems, benefit wildlife, and enhance outdoor spaces. Do you have strong organizational skills and an attention to detail? Our Native Plant Nursery located in Parrish is seeking an Administrative and Inventory Assistant to join our team. In this role, you’ll help keep our nursery running smoothly by maintaining accurate plant inventory and providing vital administrative support to the nursery department. The ideal candidate is highly organized, detail-oriented, and comfortable working with both numbers and plants. They thrive in an office setting handling QuickBooks, spreadsheets, and administrative tasks but are also willing to step outside to assist with plant counts and inventory when needed. They are dependable, proactive, and enjoy working as part of a team to keep operations running smoothly. A positive attitude, adaptability, and strong communication skills will help them succeed in this role and grow with our nursery.
Requirements
- Previous experience in inventory support and administrative support.
- Strong computer skills, including proficiency in Excel, Word, QuickBooks, and inventory systems.
- Comfortable working in an office setting but also willing to work outside as needed to support plant counts and inventory accuracy.
- Exceptional attention to detail with strong organizational skills.
- Ability to work independently while also collaborating effectively as part of a team.
Responsibilities
- Maintain and update plant inventory records across propagation, retail, and wholesale operations.
- Conduct regular inventory counts outside, track incoming materials, and resolve discrepancies within a computer based system.
- Prepare plant availability lists and generate reports to support sales and nursery operations.
- Provide administrative support, including data entry, purchase orders, invoicing, and recordkeeping.
- Utilize QuickBooks for processing invoices, purchase orders, and financial recordkeeping.
- Assist with scheduling deliveries and pickups, reporting, and communicating priorities.
- Support seasonal tasks such as plant labeling, tagging, and organizing nursery stock during peak periods.
- Assist with processing employment applications as needed.
Benefits
- Employee Stock Ownership Plan (company-sponsored pension)
- Health, dental, and vision insurance
- Free short- and long-term disability insurance
- Free life insurance
- 401(k) plan with employer match
- 2 weeks of paid vacation in your first year
- 1 week of paid sick leave in your first year
- Paid holidays
- Paid training and professional development
- Paid professional memberships
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
