Administrative Assistant and Receptionist

Ares Management Corporation•New York, NY

6d•$65,000 - $75,000•Onsite

About The Position

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description Ares Management is seeking a Receptionist and Administrative Assistant for our Corporate Services Department to provide front desk and office services support to staff, clients and vendors in our New York office, in addition to providing administrative support to professionals. Primary functions and essential responsibilities Receptionist- Front Desk Responsibilities: Open and close reception front desk (8:30AM – 5:30PM) Ordering supplies and responding to facilities related requests Act as a "go to" point of contact for clients and guests Answer incoming calls and routing them to the appropriate parties Answer emails regarding facilities and needs of the office Monitoring front reception area Reserving visitor offices and overseeing communal office and meeting spaces Reserve conference rooms and coordinate with external catering companies to provide catering for meetings Administrative Assistant Responsibilities: Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs. Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day. Arranging catering as needed Register professionals for conferences and networking events Other ad hoc requests as needed Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Requirements

Bachelor’s Degree or equivalent work experience required
2-3 years of experience in a receptionist and administrative role, preferably in a corporate environment
Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
Excellent telephone etiquette
Professional demeanor and appearance
Ability to provide exemplary service to clients and co-workers
Excellent verbal and written communication skills
Well-organized, with strong attention to detail
Ability to prioritize work and handling multiple tasks simultaneously
Flexibility in terms of accepting process changes, variable work volume and new ideas
A team player with the ability to work with diverse personalities

Nice To Haves

Knowledge with Concur a plus

Responsibilities

Open and close reception front desk (8:30AM – 5:30PM)
Ordering supplies and responding to facilities related requests
Act as a "go to" point of contact for clients and guests
Answer incoming calls and routing them to the appropriate parties
Answer emails regarding facilities and needs of the office
Monitoring front reception area
Reserving visitor offices and overseeing communal office and meeting spaces
Reserve conference rooms and coordinate with external catering companies to provide catering for meetings
Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
Arranging catering as needed
Register professionals for conferences and networking events
Other ad hoc requests as needed
Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals