Receptionist and Administrative Assistant
About The Position
At Aldrich, first impressions matter. We’re seeking a personable, detail-oriented Administrative Assistant to be the face of our Lake Oswego office. This full-time, in-person position plays a critical role in creating a warm, professional, and seamless experience for our clients—many of whom are high-net-worth individuals who expect excellence. If you're someone who thrives on organization, takes pride in appearance and service, and anticipates client needs before they arise, you’ll feel right at home here. As the first point of contact, you’ll provide a polished welcome to every client and visitor while managing front office operations and supporting our team behind the scenes. From coordinating meetings to maintaining a pristine reception space, your efforts will help create a workplace that mirrors the high standards we hold for ourselves as we serve our clients.
Requirements
- 1–3 years of relevant experience in a front desk, office, or client service support role
- A service mindset with a personal standard for excellence, especially in client presentation and communication
- Proficiency with Microsoft Office 365; comfort with platforms like Teams, ShareFile, or scheduling software a plus
- Strong attention to detail and a proactive, self-directed attitude
- Ability to maintain professionalism, confidentiality, and composure under pressure
- Clear communication skills and a welcoming demeanor
- A sense of ownership and pride in keeping spaces tidy and experiences memorable
Responsibilities
- Greet and assist clients warmly and professionally, ensuring a polished and inviting experience
- Answer incoming calls and route them appropriately; manage messages when staff are unavailable
- Maintain the reception area to reflect a high-end, immaculate standard of presentation
- Schedule and coordinate client meetings, monitor for last-minute changes, and communicate updates to staff
- Anticipate client and meeting room needs, from ensuring refreshments are available to confirming room readiness
- Manage incoming/outgoing mail, deliveries, and packages
- Assist with facilities coordination, technology troubleshooting, and vendor support
- Maintain and order office supplies, restocking as needed
- Support ad-hoc administrative tasks for various departments to ensure smooth operations
Benefits
- Health Insurance Benefits : medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care
- Retirement Savings : 401(k) plan with 1.5% match and 5% discretionary profit sharing
- Time Off : 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave
- Professional Development : Access to comprehensive training programs, educational workshops, and career advancement opportunities. Benefits from job-related courses to certifications, ensuring you stay at the forefront of your field
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
