Administrative Assistant / Receptionist

E-J Electric Installation Co.•Liverpool, NY

20h•Onsite

About The Position

We are seeking an Administrative Assistant to support the daily operations of E-J Electric LLC by providing administrative and organizational assistance to management and office staff. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a fast-paced construction environment while maintaining a high level of professionalism, discretion, and teamwork.

Requirements

3+ years’ working experience
Excellent communication skills, both verbal and written
Must possess natural organizational talents and the ability to multi-task in a fast-paced environment
Ability to foresee needs before they arise and come up with solutions to problems quickly
Proficient in MS Office

Responsibilities

Review and approve weekly payroll for field personnel. Also enter office personnel hours into payroll system.
Maintain vehicle log for E-J Syracuse vehicles, as well as making sure all required paperwork is current and up to date for all vehicles.
Greeting and assisting visitors in a friendly and professional manner
Answering and directing phone calls, taking messages and managing a multi-line telephone system
Managing incoming and outgoing mail and deliveries
Draft professional correspondence with accuracy
Create and manage files – both electronic and hard copy
Compile expense reports for reimbursement and other financial records as needed
Assist with day-to-day office needs
Entering vendor invoices for the Account’s Payable Department.
New Hire Onboarding