Administrative Assistant/Inventory Clerk

JCCC • Overland Park, KS

1d • $20 - $26

About The Position

JCCC inspires learning to transform lives and strengthen communities. This position supports this mission by providing administrative support to Dining Assistant Director (and Dining Services staff as assigned) including processing inventory receiving/vendor invoice transactions, assisting with monthly inventory count sheets, monitoring/confirming inventory activity/balances, and maintaining vendor relationships.

Requirements

• Requires a High School Diploma
• 3+ years’ experience with processing vendor invoices and related transactions.

Nice To Haves

• Associates Degree
• previous inventory management experience.

Responsibilities

• Match receiving documentation to vendor invoices and ensure proper coding in the inventory system.
• Provide completed documentation to Dining Accounting for accounts payable processing.
• Review Dining staff p-card reports and supporting documentation to verify correct coding for inventory and non-inventory items.
• Assist with inventory counts, including entering inventory count sheets into the inventory system.
• Monitor assigned inventory activity and balances.
• Conduct sample testing to reconcile inventory system reports to physical on-hand inventory at various locations
• Assist with processing transfer-out inventory transactions and ensure proper accounting treatment.
• Provide administrative support to the Assistant Director and other Dining Services staff.
• Prepare reports, support training, and assist with process improvement initiatives.
• Assist with maintaining vendor relationships and resolving issues.
• Address invoice discrepancies, disputed amounts, and tax-exempt documentation needs.
• Other duties as assigned.

Benefits

• Health insurance with some employer paid options.
• Life insurance & AD&D (employer provided)
• Retirement plans (403(b), 457(b), and KPERS)
• Employer paid 8% contribution into a 403(b) no match required
• Paid time off (vacation, sick, personal, and floating holidays)
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Tuition reimbursement / assistance for non‑JCCC courses for employee
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center
• Snow days
• Professional development funding and training opportunities
• Mentorship program
• Recognition and awards programs
• Employee wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED