Administrative Analyst - Office of the Chief

Chesterfield County•Chesterfield, VA

9d•Onsite

About The Position

This position provides advanced administrative, analytical, and operational support to the Chief and executive leadership within the Office of the Chief. The role involves managing highly sensitive and classified materials, serving as an administrative liaison, preparing and maintaining official documents, and coordinating with various stakeholders. The position also plays a key role in managing the Police Foundation Board and identifying workflow inefficiencies to improve the effectiveness of the Chief's Office. This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Requirements

Bachelor's degree in business or public administration, accounting, finance or a related field.
Two years of experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility.
Working knowledge of the principles, procedures and standards related to the operations of the assigned area of responsibility that are required to provide professional-level analytical assistance in such areas as: development and administration of the annual budget; financial/fiscal analysis and reporting; grant monitoring and administration; administration of contractual agreements; development and evaluation of administrative/management systems, functions, policy and procedures; and/or major program evaluation and planning.
Ability to analyze organizational and administrative issues and recommend and implement an effective course of action.
Ability to conduct analytical studies and prepare analytical reports.
Ability to communicate effectively orally and in writing.
Ability to operate a personal computer and related software and other standard office equipment.
Ability to develop and maintain effective working relationships with internal and external customers.
Pre-employment drug testing, FBI criminal background check and education/degree verification required.
This position is considered Critical Safety Sensitive and is subject to random drug testing and alcohol testing.
The use of illegal drugs, and/or the use of medical marijuana for this position is prohibited.
Employees must not consume or be under the influence of alcohol while on duty, on work premises, or operating agency equipment.
This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing a more stringent criminal background check.
Must be a US citizen or be a lawful permanent resident eligible for naturalization.

Responsibilities

Manage highly sensitive and classified materials, including internal investigations, personnel matters, negotiations, and disciplinary actions.
Screen and prioritize the Chief’s calls, emails, and visitors.
Oversee the Chief’s calendar, meetings, and travel.
Serve as an administrative liaison between the Chief, local government officials, municipal departments, community leaders, external agencies, and the public.
Prepare, edit, and maintain correspondence, records, directives, and office files, including law enforcement specific documentation.
Process purchase requests and invoices.
Act as the primary contact for the Police Foundation Board; coordinate donation intake, prepare deposit slips, secure funds, and ensure accurate tax-exempt donor acknowledgments.
Provide advanced administrative, analytical, and operational support to the Chief and executive leadership.
Coordinate confidential communications, meeting materials, and stakeholder outreach.
Assist with project management activities, including planning, documentation, timelines, and progress monitoring for departmental initiatives.
Draft and edit official documents and administrative directives.
Coordinate responses to public records requests and ensure legal and procedural compliance.
Identify workflow inefficiencies and implement administrative improvements to enhance the effectiveness of the Chief’s Office.
Perform other duties as assigned.