Senior - Parks Operations

City of West Sacramento•West Sacramento, CA

4d•Hybrid

About The Position

The Administrative Analyst I/II/Senior position in the Parks Operations and Maintenance Division will be dedicated to parks operations efforts and implementation of the Parks, Recreation, and Open Space Master Plan. Duties will include the development, implementation and management of electronic work order system for repairs, maintenance and preventative services schedules, the development, monitoring and execution of equipment repair and replacement plans, maintaining and adequate equipment, supply, uniform and PPE inventory, maintaining and coordinating vehicle and fleet maintenance service schedules, equipment key and fuel program, coordinating regular safety inspections, field audits and safety training and submitting required compliance licensing and certification documentation, and assist with implementation of standard operating procedures within the parks department. This position will also coordinate with local sports organizations, special events, volunteers and park rentals to ensure park operations support, conduct regular parks, trails and open space site visits to analyze and provide site improvement recommendations and project status updates, assist with vendor and contract coordination including request for proposals, procurement, selection and monitoring, respond to customer inquiries, concerns or complaints; reviews customer feedback; researches, troubleshoots and resolves issues; and provides specialized customer service. Additionally, this person will procure price quotes, creates purchase orders, processes invoices and credit card reconciliations, monitors expenditures and assist with budget preparation and monitoring, assist with the hiring, onboarding and scheduling of park operation staff, and may serve as representative on committees and a liaison with program stakeholders. DEFINITION: All Levels: The Administrative Analyst provides technical and administrative support to a Department Head and/or manager. This position may also provide support to a specific departmental program. Administrative Analyst II/Senior: May exercise direct supervision over assigned subordinate staff. SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Department Head and/or designee. May supervise volunteers, temporary employees and/or student interns. CLASS CHARACTERISTICS: The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II. As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making. Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent. Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assists management staff in developing and implementing special programs and/or studies. Makes recommendations for revisions in programs, policies, or procedures. Receives and attempts to resolve problems or concerns from the general public or other City departments. Maintains statistics and other department or program related records. Administers, coordinates, and promotes the activities or special programs unique to the department assigned. Prepares purchase orders and track department and/or program expenditures. Assists with budget preparation and monitoring.

Requirements

Administrative Analyst I: Sixty (60) college semester units.
Administrative Analyst I: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor's Degree may be substituted for the entire experience requirement.
Administrative Analyst II: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Administrative Analyst II: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.
Senior Analyst: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Senior Analyst: Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency. A graduate degree may be substituted for two (2) years of the required experience.

Nice To Haves

May supervise volunteers, temporary employees and/or student interns.

Responsibilities

Development, implementation and management of electronic work order system for repairs, maintenance and preventative services schedules
Development, monitoring and execution of equipment repair and replacement plans
Maintaining and adequate equipment, supply, uniform and PPE inventory
Maintaining and coordinating vehicle and fleet maintenance service schedules
Equipment key and fuel program
Coordinating regular safety inspections, field audits and safety training
Submitting required compliance licensing and certification documentation
Assist with implementation of standard operating procedures within the parks department
Coordinate with local sports organizations, special events, volunteers and park rentals to ensure park operations support
Conduct regular parks, trails and open space site visits to analyze and provide site improvement recommendations and project status updates
Assist with vendor and contract coordination including request for proposals, procurement, selection and monitoring
Respond to customer inquiries, concerns or complaints; reviews customer feedback; researches, troubleshoots and resolves issues; and provides specialized customer service
Procure price quotes, creates purchase orders, processes invoices and credit card reconciliations
Monitors expenditures and assist with budget preparation and monitoring
Assist with the hiring, onboarding and scheduling of park operation staff
May serve as representative on committees and a liaison with program stakeholders
Provides technical and administrative support to a Department Head and/or manager
May provide support to a specific departmental program
May exercise direct supervision over assigned subordinate staff
Assists management staff in developing and implementing special programs and/or studies
Makes recommendations for revisions in programs, policies, or procedures
Receives and attempts to resolve problems or concerns from the general public or other City departments
Maintains statistics and other department or program related records
Administers, coordinates, and promotes the activities or special programs unique to the department assigned
Prepares purchase orders and track department and/or program expenditures
Assists with budget preparation and monitoring