Emergency Hire - Administrative Analyst - Public Safety

Cal Poly•Vallejo, CA

1d•$28 - $31•Onsite

About The Position

This position is responsible for managing the department's administrative operations, including processing departmental purchases, operating the CSU Buy procurement system, and reconciling monthly expenditures. The role also administers the parking permit program, including the VenTek International Permit Machine venVUE Revenue Collection System, managing permits, revenue reporting, system operations, assessing parking demand, and coordinating permit allocation. Additionally, the Administrative Analyst serves as the primary point of contact for parking enforcement and customer service, handling disputes, inquiries, and appeals, and communicating/enforcing university parking policies. The position involves hiring, training, scheduling, and supervising student employees for front office operations, and coordinating Parking Advisory Committee meetings. Training on parking procedures and systems will be provided to student assistants, Port Security Guards, and Police Officers.

Requirements

Equivalent to graduation from a four-year college or university.
One year of technical or administrative experience.
A graduate degree in a related field may be substituted for one year of the required experience.
Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Satisfactory completion of a background check (including a criminal records check) is required.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Applicants for staff and management positions must be authorized to work for any employer in the U.S.

Responsibilities

Manage the department's administrative operations.
Process departmental purchases using Pro Card transactions and Purchase Orders.
Operate the CSU Buy procurement system.
Reconcile monthly expenditures and maintain financial records.
Ensure compliance with CSU procurement policies and procedures.
Administer the parking permit program and VenTek International Permit Machine venVUE Revenue Collection System.
Manage parking permits, revenue reporting, and system operations.
Assess parking demand and coordinate permit allocation.
Serve as the primary point of contact for parking enforcement and customer service.
Handle parking disputes, inquiries, and appeals.
Communicate and enforce university parking policies and procedures.
Hire, train, schedule, and supervise student employees supporting front office operations.
Coordinate Parking Advisory Committee meetings, agendas, attendance, minutes, and committee materials.
Provide training and guidance on parking procedures, permit issuance, and parking management system operations to student assistants, Port Security Guards, and Police Officers.