Administrative Analyst - Water Utilities

City of San Jacinto • San Jacinto, CA

16h • Onsite

About The Position

Under direct supervision of the Public Utilities Superintendent, performs complex administrative, financial, system, statistical and other technical analysis in support of Department of Public Works & Utilities activities, functions and programs; provides sound, professional recommendations for action and significant assistance in policy, procedure and budget development and implementation; and performs related duties as assigned. This Administrative Analyst performs complex and difficult analytical work and staff support within the Department of Public Works & Utilities; assignments will vary. Incumbents address issues, attend to the needs of management staff, and typically performs under conditions requiring a very high degree of sound independent judgment, initiative and the need to effectively handle multiple deadlines and changing priorities.

Requirements

• A Bachelor's degree in Public Administration, Business Administration, or a closely related field from an accredited College or University.
• Three years of experience comparable to an Administrative Assistant.
• Must complete post-offer/pre-employment Department of Justice finger printing and background screening.
• Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.
• Under California Government Code Sections 3100 - 3100, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
• Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.
• Regular use of written and oral communication skills, read and interpret data, analyze and solve problems; observe and interpret situations; interact with City staff.
• Be able to make quick decisions, provide guidance and direction to others, problem solve, read, write, and speak publicly.
• Essential to be able to read, organize, process and interpret data, and be able to add, subtract, multiply and divide.

Nice To Haves

• Experience in water utility administration, including regulatory compliance and reporting (DDW, SWRCB, EPA), water conservation program support, data collection and analysis of production and consumption data, water loss analysis, and assistance with water plans such as the Urban Water Management Plan, Water Shortage Contingency Plan, and Emergency Response Plan.
• Additional experience with capital improvement project support, grants and funding applications, budget tracking, RFP/RFQ coordination, customer service for water-related inquiries, and maintaining compliance records and documentation is highly desirable.
• Candidates with experience in AMI data analysis, Council agenda preparation, and legislative review are strongly preferred.

Responsibilities

• Develops and coordinates the Departments Water Conservation Program, Solid Waste Recycling and other community education focused programs.
• Development of grant proposals and funding applications for various projects and programs such as water conservation, park rehabilitation and anti-graffiti mitigation.
• Research’s, applies, obtains and manages available grant funding sources.
• Interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
• Assists in the preparation of the Department Budget preparation and administration, purchasing activities and personnel-related operations.
• Reviews present and pending legislation to determine effect on organizational operations and presents recommendations in verbal or written form.
• Applies a variety of database, spreadsheet, work processing and graphics software programs and functions for division reports.
• Organizes and maintains databases and determines how information can be extracted for various division reports.
• Researches and compiles statistical records and financial data.
• Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, ordinances, resolutions, modified standard formats and brief oral instructions; assists in designing and producing technical information handouts.
• Composes letters, correspondence and reports for Department managers and superintendents.
• Organize and maintain Department and division records.
• Trains, coordinates, and reviews work of staff that assist with projects or tasks.
• Answers, screens and routes telephone calls; greets, informs and directs visitors; communicates information and instructions as an agent of the Public Utilities Superintendent.
• Assists in the coordination and preparation of City special events; Arranges meetings, maintains calendar, makes follow-up calls, and initiates calls as necessary.
• Assists customers at a public counter and by telephone; responds to complaints from the public, refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint.
• Plans, organizes, coordinates, directs or conducts complex administrative or management studies relating to issues and programs.
• Identifies problems, determines analytical techniques and information gathering processes and obtains necessary information and data for analysis; Analyzes alternatives and makes recommendations.
• Discusses findings with management staff and prepares reports of study conclusions.
• Develops implementation plans and assists in implementing policies and procedures.
• May represent Department at inter-agency, community or professional meetings.
• Problem solves complaints from residents, businesses and others.
• Coordinates projects and activities across divisions.
• Facilitates activities and productivity in overseeing a variety of special assignments.
• Confers with representatives of other agencies, committee groups, boards, commissions, and vendors as required by project assignments.
• Provides technical assistance to others on administrative and analytical matters.
• Plans, organizes, and oversees special projects as required.
• Administers department or division assigned webpage contents and layout.
• Performs other related duties or responsibilities as assigned.

Benefits

• The position must be available to attend evening and weekend meetings as well as respond to emergency situations.
• Regular, local travel is expected for this position.
• Occasional out of town travel for conferences, workshops, and various training opportunities is likely.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level