Administrative Analyst or Project Development Coordinator, Emergency Operations

City of Santa Clarita•Santa Clarita, CA

1d•Onsite

About The Position

The City of Santa Clarita is hiring one position in the City Manager’s Office at either an Administrative Analyst or Project Development Coordinator level, depending on skill level and qualifications. Under the direction of the Intergovernmental Relations Officer, this position serves as the City’s primary coordinator for the emergency management program, including Emergency Operations Center (EOC) readiness, training, exercises, emergency planning, regional coordination, and disaster response preparedness. In addition, this position will also support strategic City Manager’s Office initiatives, such as legislative research, grant coordination, executive reports, organizational projects, and cross-department initiatives. This position requires the ability to work nights, weekends, holidays, and extended hours during emergencies, as needed.

Requirements

Bachelor’s Degree in Emergency Management, Business Management, Public Administration, Public Policy, Communications, or a related field
Experience with public speaking is desirable
Experience in emergency preparedness, emergency operation center functions and activations, coordinating emergency services and/or related programs is desirable
Experience in legislative analysis and intergovernmental relations is desirable
Possession of, or ability to obtain, a valid Class C California driver license
Three years of increasingly responsible experience in project management or related field, including one year of supervisory experience
Experience in emergency preparedness, emergency operation center functions and activations, coordinating emergency services and/or related programs is highly desirable
Experience with public speaking is highly desirable
Experience in legislative analysis and intergovernmental relations is highly desirable
Possession of, or ability to obtain, a valid Class C California driver license
Knowledge of emergency management principles, including Incident Command System, Standardized Emergency Management System, National Incident Management System, EOC operations, emergency planning, business continuity, disaster recovery, preparedness, mitigation, response, and organizational resilience
Knowledge of the county, state, and federal legislative process
Ability to independently organize, prioritize, coordinate, and complete multiple complex projects simultaneously while balancing competing priorities, deadlines, budgets, and stakeholder expectations
Ability to gather, analyze, interpret, and synthesize complex operational, legislative, financial, and technical information into practical recommendations for City leadership
Strong written skills with the ability to prepare executive reports, presentations, briefing papers, grant applications, policies, emergency plans, and City Council staff reports
Strong verbal communication skills with the ability to clearly present complex emergency management concepts, plans, and procedures to audiences of all sizes
Knowledge of project management and grant administration
Ability to represent the City of Santa Clarita in a professional, positive, and effective manner
Ability to work both independently and collaboratively and function as an integral part of a cohesive team
Builds and maintains collaborative working relationships with City leadership, City departments, elected officials, agency representatives from all levels of government, regional agencies, consultants, community organizations, business groups, private sector partners, the media, and the public
Ability to facilitate meetings, lead multidisciplinary workgroups, influence without formal authority, and successfully coordinate projects involving diverse stakeholders
Strong organizational skills with strong attention to detail, follow-through, documentation, and the ability to anticipate project needs before issues arise
Ability to exercise discretion, political awareness, sound judgment, and professionalism when handling confidential or sensitive assignments during routine operations and emergency situations
Strong computer skills and proficiency in Microsoft Outlook, Word, and Excel
Knowledge of public relations, marketing, social media platforms, and mass communications principles
Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds is required

Responsibilities

Coordinates the day-to-day administration of the City's emergency preparedness and emergency management programs
Assists in developing, maintaining, and updating the City's Emergency Operations Plan (EOP), departmental emergency procedures, and other emergency planning documents
Coordinates the City’s Emergency Operations Center (EOC) readiness activities, including, but not limited to, maintaining resource information, contact lists, emergency documentation, and operational procedures
Assists with planning, organizing, and coordinating Citywide emergency preparedness training, tabletop exercises, functional exercises, drills, and employee preparedness programs
Coordinates meetings with City departments, regional agencies, public safety partners, schools, utilities, nonprofit organizations, and other stakeholders to support emergency preparedness initiatives
Researches emergency management best practices, applicable regulations, and emerging trends; prepares recommendations to improve organizational readiness and resilience
Assists with emergency grant applications, reimbursement documentation, reporting requirements, and grant compliance
Maintains emergency management records, preparedness documentation, corrective action plans, and project tracking systems
Assists during EOC activations and other emergency incidents as assigned
Researches proposed legislation, public policy issues, grant opportunities, and emerging trends affecting local government
Assists in preparing legislative summaries, executive briefing materials, and recommendations for City leadership
Coordinates meetings, agendas, follow-up activities, and implementation efforts related to legislative and intergovernmental initiatives
Assists with the preparation, administration, monitoring, and reporting of grants supporting City priorities
Monitors consultant agreements, budgets, grant expenditures, and related administrative documentation
Prepares executive reports, staff reports, City Council agenda materials, correspondence, presentations, briefing papers, and other written communications
Maintains current knowledge of new trends and innovations in the field of emergency preparedness, disaster relief, and legislation; participates in professional development
Represents the City Manager's Office at meetings, workshops, community events, and regional committees as assigned
Develops and maintains collaborative working relationships with City departments, governmental agencies, community organizations, consultants, and members of the public
Responds to inquiries, researches issues, and provides information regarding assigned programs and projects
Performs other related duties as assigned
Serves as project manager for the City's emergency preparedness and business continuity programs, independently managing complex, multi-department projects from planning through implementation
Leads the development, implementation, evaluation, and continuous improvement of the City's EOP, recovery plans, and related emergency management programs
Develops long-range project implementation strategies, work plans, schedules, performance measures, and resource requirements for major emergency management initiatives
Plans, directs, facilitates, and evaluates Citywide emergency preparedness exercises, EOC training, drills, and activations; prepares after-action reports and oversees implementation of corrective actions
Coordinates complex emergency preparedness initiatives with City departments, Los Angeles County, Cal OES, regional emergency management organizations, public safety agencies, school districts, utilities, nonprofit organizations, and other governmental partners
Administers consultant contracts, professional service agreements, grant-funded projects, and project budgets; develops scopes of work, evaluates consultant proposals, monitors contract performance, and ensures compliance with contractual and grant requirements
Conducts complex organizational, operational, and strategic analyses; evaluates alternatives, identifies organizational risks, and develops recommendations for City leadership
Represents the City Manager's Office before regional committees, interagency working groups, professional organizations, and community stakeholders on emergency management and assigned strategic initiatives
Evaluates emerging legislation, technologies, best practices, and industry trends affecting emergency management and municipal operations; recommends program enhancements and long-range strategic improvements
May provide technical leadership and project direction to assigned staff, consultants, contractors, and cross-functional project teams to ensure successful project completion