Administrative Aide - Human Resources Department

City of Aurora • Aurora, IL

3d • Onsite

About The Position

The City of Aurora is seeking qualified applicants for the position of Administrative Aide in the Human Resources Department. The Administrative Aide provides administrative support for Human Resources activities including recruitment, compensation, training, benefits, compliance, employee relations, record keeping, and related activities. This position is responsible for maintaining the HRIS system and administering payroll for the HR department.

Requirements

• High school diploma or G.E.D.
• A minimum of three (3) years’ progressively responsible administrative experience
• Must successfully pass pre-hire requirements including but not limited to physical, drug screen, and background check

Nice To Haves

• Associates degree in business administration or related field is preferred
• Prior experience in the human resources field is preferred

Responsibilities

• Maintain accurate and up-to-date human resource files including electronic employee database and physical employee files
• Provide support in the day-to-day office function, including maintaining office supplies and equipment
• Respond to general HR-related inquiries from employees and the public in person, by telephone, and email and direct more complex HR matters to the appropriate personnel
• Creates a variety of employee communications, materials, and messaging in multiple formats that effectively inform and educate employees on HR programs
• Retain working knowledge of different labor agreements to execute changes in accordance with the various policies and procedures
• Verify all hours and transactions including but not limited to daily hours, paid time off, sick time for the Human Resource Department staff
• Create employee profiles for new hires in the HRIS/payroll system
• Monitor and process employee changes in the HRIS/payroll system including transfers, promotions, and terminations
• Provide technical assistance on the HRIS/payroll system to City employees
• Maintain job description library and assist with compensation assessment and evaluation
• Other related duties as assigned

Benefits

• Annual pay increases
• Health, dental, vision, and life insurances
• Employee Assistance Program (EAP)
• Illinois Municipal Retirement Fund (IMRF)
• Paid vacations, holidays, floating holidays, and sick leave
• Gym membership reimbursement
• Interpreters Stipend
• Tuition Reimbursement
• May be eligible for Federal Student Loan Forgiveness Program (if requirements are met)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED