Confidential Administrative Aide (Administrative Assistant 1, LG)-Washington County Children & Youth

Commonwealth of Pennsylvania•Washington County, PA

5d•Onsite

About The Position

Washington County Children and Youth Services (CYS) is seeking a professional individual to join their team as a Confidential Administrative Aide. This role directly supports the administrative superior to ensure smooth operations in the agency. The position is responsible for performing a variety of administrative staff assignments to help keep key agency processes and communication organized and efficient.

Requirements

Graduation from a four-year college or university, or any equivalent combination of experience and training
Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree
Must meet the PA residency requirement
Must be able to perform essential job functions
Must pass a background investigation
A conditional offer of employment will require a medical examination and a drug screening
Must submit and have approved satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance

Nice To Haves

Clerical background
Passion for working in an environment that serves to help others

Responsibilities

Serve as a confidential secretary to the CYS Administrator
Manage daily clerical tasks, conduct research, and analyze data
Answer, screen, and route calls for administration
Prepare letters
Work with the receptionist to resolve issues from both callers and visitors
Maintain personnel files
Work with human resources on hiring
Complete required paperwork related to hiring, promotions, transfers, and related pay adjustments
Keep spreadsheets to track employee clearances and agency equipment, ensuring inventories and listings are current and accurate
Make and track travel arrangements for hotels and conferences
Help book conference rooms