Administrative Aide

State of Maryland•St. Mary's, MD

22h•Onsite

About The Position

The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Assistant Commander, Criminal Section Commander, as well as uniform and civilian personnel assigned to the Leonardtown Barrack. This includes working in coordination with allied law enforcement agencies and the public.

Requirements

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Nice To Haves

Two years of experience providing secretarial support to an official, administrator or an administrative staff.
Independently prepares correspondence and statistical reports.
Experience working at the Municipal, County, State or Federal levels of government.

Responsibilities

Responsible for typing confidential material for the Leonardtown Barrack Command Staff, as well as Troopers.
Prepares routine and non-routine letters of appreciation, endorsements, detailed reports, Special Orders, Form 17's, and routing slips.
Checks Commander's and Assistant Commander's mailbox in their absence.
Reviews incoming mail and faxes.
Notifies Commander or Assistant Commander of matters needing immediate attention.
Open and appropriately disseminate all incoming departmental and U.S. Mail daily.
Check barrack emails daily and answer all correspondence or direct to appropriate personnel; Answer phones and forward calls to appropriate personnel; and provide information to callers in accordance with Departmental directives.
Responsible for the daily processing of all invoices and bills submitted to the installation.
Prepares the Check Accountability Log for checks received for copies of reports.
Prepares and completes the bank deposit and ensures a copy of the Check Accountability Log and deposit slip are sent to Finance Division and filled in accordance to the agency retention procedures.
Maintains, controls and oversees the entire filing system in the barrack, which includes personnel files, by ensuring those files are of sensitive nature are kept locked and secured and to ensure data is placed in the correct designated file.
In the absence of the Administrative Specialist, composes and prepares news releases containing information on criminal activity/arrests and traffic incidents.
Others duties as assigned by Supervisory or Command personnel.