Administrative Aide

General Dynamics Electric Boat•Groton, CT

4d•Onsite

About The Position

Administrative Aide positions are in the Information and Document Management Organization. Functional Areas include: Information Services, Document Data Bank, Engineering Data Support / Data Retention, ELCADD, and Graphic Services. Candidate will be considered for a number of different openings in the Organization. Tasks and functions to be performed include the following: Entering data into various computer systems (3G/MRPII, DB2, EB Document Data Bank, MS Access, etc); processing WDSs; preparation, distribution and receipt of both internal and external electronic and hardcopy documents; scanning and attributing of documents (Data Bank, etc.); supporting design/construction requests for design deliverable information (drawings, ERs, etc.); general filing; mail delivery/pick up; updating of Excel Charts; and other general administrative functions. Functions may also require operating office equipment, including high-speed black & white and color copiers, large format plotters, large format engineering document scanners and copiers, and CD duplicator machines Employees will be responsible to ensure that the highest level of data integrity is maintained and that all work is completed to support department schedules Attention to detail is essential Employees share office responsibilities with other Administrative Aides in the Organization Cross training of office functions will be expected to ensure full coverage of responsibilities across the organization This is a full time in office position with availability to work 1st shift

Requirements

High School Diploma or GED Equivalency
Minimum 2 years of experience performing administrative duties
Working knowledge and experience using MS Excel, Power-Point, and Word
Working knowledge and experience using Fox It or Adobe Acrobat
Experience entering data into electronic systems
Document filing experience (organization of electronic files into folders or physical files into repositories)
Mainframe computer applications
3G/MRPII, DB2, NNPP Net, EB Commitment Report Processes, CITIS
Well developed verbal and written communications skills
Ability to complete work accurately while meeting schedules - attention to detail is essential
A willingness to adapt as position requirements change and accept reassignment within the organization based on work load needs

Nice To Haves

Word processing skills and type at least 45 words per minute
Experience working on or with a team of individuals
Knowledge of Submarine Design and Construction processes

Responsibilities

Entering data into various computer systems (3G/MRPII, DB2, EB Document Data Bank, MS Access, etc)
Processing WDSs
Preparation, distribution and receipt of both internal and external electronic and hardcopy documents
Scanning and attributing of documents (Data Bank, etc.)
Supporting design/construction requests for design deliverable information (drawings, ERs, etc.)
General filing
Mail delivery/pick up
Updating of Excel Charts
Operating office equipment, including high-speed black & white and color copiers, large format plotters, large format engineering document scanners and copiers, and CD duplicator machines
Ensure that the highest level of data integrity is maintained
Complete all work to support department schedules
Share office responsibilities with other Administrative Aides
Cross training of office functions