Administrative Aide Supervisor

State of Maryland•Prince George's, MD

1d•Onsite

About The Position

Join Us in Making a Difference at DJS! The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Administrative Aide Supervisor, so come join our team and make a meaningful impact on youth and the community at DJS! This position is responsible for providing administrative and secretarial support to the Upper Marlboro County Office, including Court Services, Community Detention (CD), Rapid Response, Electronic Monitoring (EM), Case Management Supervisors, Case Management Specialists, and assigned stakeholders. The position also supervises lower level clerical staff and serves as the Office Manager for the Upper Marlboro Office.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Four years performing secretarial work or clerical work involving typing duties.
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Nice To Haves

At least two years of experience working for a senior-level manager, administrator, or executive managing calendars.
At least one year of experience working with Microsoft Office Suite.
General experience with a database.
At least one year experience supervising lower level staff.

Responsibilities

Manage Daily Office Functions
Provides secretarial support by managing and maintaining the office and lending support to the supervisors, including compiling monthly CMS office day duty calendar, and completing typing assignments accurately, completely, and within prescribed time limits.
Compose correspondence to include but not limited to court memos, emails, and appointment letters and review and screen telephone communications for CMS and CMS Supervisor.
Supervises lower level clerical staff.
Serves as the Office Manager for the Upper Marlboro Office.