Administration Services Assistant B16-26

Legal Aid BC•Vancouver, BC

5d•CA$49,516 - CA$56,422•Hybrid

About The Position

Legal Aid BC is in the early stages of and committed to a transformative journey to embedding Truth and Reconciliation, and Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better. The primary function of this role is to provide support to the Administration & Human Resources Department including back-up for Switchboard/Reception, Central Files, and support and assistance to facilities functions.

Requirements

Minimum 1 year relevant experience
Grade 12 education supplemented by office administration and/or business course(s)
Minimum typing speed 45 wpm
Intermediate skill in MS Word
Intermediate skill in MS Excel
Intermediate skill in MS Outlook
Basic skill in MS Access
OR equivalent combination of education and experience
Knowledge of LABC policies and procedures
Knowledge of stationery and general office supplies maintenance and procedures
Knowledge of MS Office Software
Ability to work in a fast-paced environment
Ability to operate a busy switchboard and work well under pressure
Ability to organize and complete reception duties
Ability to work with Windows-based software programs an asset
Ability to work with Records Management software programs an asset
Experience with Outlook
Ability to work on several projects at a time and meet deadlines
Ability to organize workflow, identify urgent work items and set priorities
Must have excellent communication and interpersonal skills
Must have friendly, courteous, and patient telephone manner
Must be discreet and able to manage confidential information
Must be able to work well with others in a team setting
Ability to work with floor plans and coordinate moves
Ability to lift 40lbs

Nice To Haves

Ability to work with Windows-based software programs
Ability to work with Records Management software programs

Responsibilities

Order all Administration supplies
Order stationary
Arrange for repairs and maintenance
Issue security cards and keys
Review all orders for accuracy and place orders with suppliers
Determine order quantities based on delivery time, usage rates
Ensure Vancouver Regional Centre stocked items are in adequate supply
Follow up incomplete/late shipments
Classify, code and secure all material, file material into system
Operate a multi-line switchboard, answer enquiries, screen calls, assess needs of caller and direct to appropriate person
Greet and direct visitors to correct floor or office after notifying staff of visitors arrival
Maintain list of attendance and daily whereabouts of staff
Maintain current telephone list of other social services agencies
Prepare and deliver incoming and outgoing mail
Assist with special projects, as assigned, including, but not limited to office moves; organizing and culling stored documents
Enter purchase orders

Benefits

Four weeks paid vacation to start that grows the longer you are with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous defined benefit pension plan
Support for training and development
An Employee and Family Assistance program
The opportunity to participate in various Employee programs (Employee Wellness, etc.)
Support for a healthy work/life balance
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
Transit friendly employer for eligible staff to have their commute subsidized
Dog-friendly offices
Dedicated Cultural Leave provisions for Indigenous employees
An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace