ADMINISTRATION RECEPTIONIST

Santa Fe ISD•Santa Fe, TX

49d•Onsite

About The Position

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Requirements

High School Diploma or GED
Ability to operate multi-line phone system
Effective public relations, organization, communication, and people skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Ability to use software to develop spreadsheets, and do word processing
Ability to effectively present information in one-on-one situations

Nice To Haves

Two years clerical experience preferred

Responsibilities

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet visitors (e.g., public, parents, students, substitutes, vendors) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
Maintain visitor log and issue visitor passes.
Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
Receive, sort, and distribute incoming district mail, and post outgoing mail.
Receive deliveries and disseminate materials and information to the appropriate parties.
Assist parents and campus staff to process residency forms for student enrollment in accordance with district policy and procedures and assist with limited open enrollment as needed.
Prepare correspondence, forms, reports, and manuals for the department.
Process criminal history background checks for volunteers and chaperones and maintain a database of cleared applicants.
Compile, maintain, and file all reports, and other documents as required.
Display tolerance necessary for accepting supervision for and criticism of job performance.
Work in harmony with supervisory, faculty, and peer personnel.
Use professional information discreetly and judiciously.
Support and follow administrative and Board policy.
Represent the school system to the community in a positive, professional way.
Maintain a sincere, friendly attitude toward patrons.
Perform other duties as assigned.