Administration Manager

Kya Services, LLC•Santa Ana, CA

4d•$85,000 - $90,000•Onsite

About The Position

KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities. The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems.

Requirements

5+ years of administrative or operations experience, with at least 2+ years in a leadership role
Strong leadership and team management skills
Excellent organizational and time management abilities
Experience developing and implementing policies and procedures
Strong communication and interpersonal skills
Proficiency in Google Workspace and administrative systems
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Nice To Haves

Bachelor’s degree in Business Administration or related field preferred

Responsibilities

Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy
Lead, mentor and develop a team of Administrators
Establish, implement, and maintain policies and procedures to support operational excellence
Partner cross-functionally with Marketing, IT, and Business Development teams
Manage internal processes including onboarding coordination, documentation, and compliance tracking
Oversee budget tracking and administrative cost controls
Ensure proper documentation, file management and record-keeping systems are maintained
Identify opportunities for process improvement and implement scalable solutions
Support leadership with reporting, project coordination and strategic initiatives