Administration Manager - New York

Ministry of Foreign Affairs and Trade•New York, NY

1d•$91,372 - $123,622•Onsite

About The Position

The New Zealand Permanent Mission in New York (Mission) is an offshore office of the Ministry of Foreign and Trade (MFAT). The Mission represents the New Zealand Government at the United Nations (UN). By building and enhancing relationships with UN member states, the UN Secretariat and Agencies, and other key stakeholders, the Mission is responsible for fulfilling the government’s multilateral priorities and international obligations. The Mission takes a distinctly New Zealand approach that reflects our interests and values, including our country’s culture, diversity and heritage. The Administration Manager is a member of the Mission’s leadership team and is responsible for managing the office’s administrative staff to ensure the efficient and effective delivery of core administrative functions in support of the Post’s strategic priorities. They provide leadership and advice on human resources, finance, property and facilities management, security, health and safety, contingency planning, and other administrative functions, including to ensure compliance with relevant legal obligations and Ministry policies.

Requirements

At least three years’ experience as an Administration or Office Manager or similar administrative role
Demonstrated knowledge of property and finance management, and organising events
Well-developed planning and organisational skills, including accuracy and attention to detail
Strong team management and networking skills
Ability to anticipate issues and problems, to think beyond an immediate issue to consider longer term implications and to clearly identify what needs to be done
Demonstrate integrity, discretion and an ethical approach
Must be a New Zealand Citizen, or a New Zealand permanent resident, and be able to obtain and maintain an appropriate New Zealand Government security clearance.

Responsibilities

Manage, support, coach and allocate work to six administration team members.
Provide assistance and advice to other managers, including with recruitment and induction of staff, monitor local employment issues and legislation, and oversee the transfer of staff to and from MFAT headquarters.
Manage the recruitment and management of the Junior Adviser Internship Programme.
Manage two MFAT-owned properties and several leased properties and oversee the purchase and maintenance of assets and facilities.
Monitor office expenditure and provide MFAT with relevant operating budget information.
Ensure staff are aware of health and safety practices and maintain the Mission’s contingency (crisis response) planning.
Assist with the management of official visits, events, and projects, as required.