MSP Administration Manager - Fueling

Swissport International AG•Fort Snelling Unorganized Territory, MN

About The Position

The Administration Manager oversees the organization’s administrative activities, ensuring administrative staff, equipment, supplies, and other resources are used effectively and economically. The role is also part of the Finance and Payroll team and provides ongoing support for the team’s day-to-day functions. The position manages office services, coordinates administrative policies and activities with functional and operational managers, and evaluates office supply and equipment purchases. It also oversees supplier relationships and a team responsible for completing administrative activities on time, to established standards, and within budget. Finance and payroll duties include accounts payable and receivable data entry, customer-contract billing and invoice processing, monthly accruals, P&L review and variance analysis, payroll processing, and labor trend analysis. The manager also supports employees at stations with uniforms, attendance, and scheduling, and handles customer correspondence. The expected salary is $70,000–$76,000 per year. Full-time employees are offered health and wellness benefits, a 401(k) with company match, paid vacation and sick time, and company-paid holidays.

Requirements

Aviation experience.
3 to 5 years of experience in similar roles.
University degree or proven track record.
Excellent verbal and written communication skills.
Professional phone etiquette.
Self-driven, high energy, and organized.
Proficiency with Outlook and Excel.
Ability to meet deadlines.
Ability to work with minimum supervision.

Responsibilities

Manage the day-to-day operation of office services to meet current and future administrative needs efficiently, reliably, and economically.
Coordinate with functional or operational area managers to ensure office administration policies, programs, and activities meet business needs.
Research, evaluate, and recommend office supply and equipment purchases to minimize costs and meet business needs.
Select and manage ongoing external supplier relationships and develop a team to complete administrative activities on time, to established standards, and within budget.
Enter accounts payable and accounts receivable data.
Process billing and invoices in accordance with customer contracts.
Prepare monthly accounts payable and accounts receivable accruals.
Conduct monthly P&L reviews, including variance details and trends.
Enter and process payroll, and review and analyze labor trends.
Provide employee station support, including uniforms, attendance, and scheduling.
Handle customer interactions and correspondence.
Perform other duties and assignments as requested by managers.