Administration Coordinator

Crisis24•Annapolis, MD

4d•$35,000 - $45,000•Onsite

About The Position

Crisis24 is a global, AI-enhanced provider of travel risk management, mass communications, critical event management, crisis-security consulting, personal protection solutions and global medical concierge capabilities, allowing prominent organizations, disruptive brands and influential people to operate with confidence in an uncertain world. At Crisis24, we go beyond mere employment; we pave the way to a realm where your skills become instrumental in shaping global security, guiding clients through a multifaceted and challenging landscape. Your journey with us will be deeply fulfilling, driven by a powerful sense of purpose and accomplishment. Within our thriving environment, you'll discover abundant chances for both personal and career advancement. Seize this moment to push your limits, broaden your expertise, and elevate your professional journey to unprecedented levels. Join the Crisis24 team today and be a part of something extraordinary where growth and impact converge. This front desk position serves as the first point of contact for Crisis24’s Annapolis office. The position is very visible across the organization and externally as the first person to greet visitors, prospective clients, existing clients, and employees. This person must possess a professional and welcoming demeanor, have the ability to multitask, be well organized and have clear communication skills. The position is full-time in person Monday-Friday. The position will report to the Human Resources Manager. This position is in office five days a week, Monday - Friday.

Requirements

High school diploma
1-3 years of experience in a relevant role
Ability to independently plan, organize, prioritize, and manage workload while remaining cognizant of changing priorities and competing deadlines
Knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook, and PowerPoint, Teams)
Knowledge of Adobe Acrobat
Ability to operate basic office equipment (i.e. copier and fax machines)
Strong accountability to meet deadlines
Ability to research information and problem solve
Proactive, organized and detail oriented
Strong professional and interpersonal skills
Resourceful and self-motivated
Excellent written and verbal communication skills
Punctual and excellent attendance
May include long periods of sitting and occasional lifting up to 10-15 lbs.
Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement.

Nice To Haves

College studies and/or degree preferred

Responsibilities

Greet visitors with positive, professional, and helpful attitude
Assist with general duties for the Crisis24 Senior Management Team, and other executives as needed
Answer phones and transfer to appropriate contact
Maintain security by following strict procedures; monitoring visitor check-in/out, issuing visitor badges
Process employee access badges
Ensure Reception and Office areas are kept tidy
Order and stock office and pantry supplies
Order business cards for employees
Prepare for client, prospect or internal meetings, which may entail:
Set-up/break-down conference rooms
Ordering meals
Arranging transportation
Coordinating with IT to set up room/presentation
Coordinating with Marketing on meeting deliverables
Receive and sort daily mail and deliveries
Process outgoing shipments and maintain those vendor accounts
Assist in ISO27001 facility related audit requirements
Assist with event coordination
Collaborate with HR Associate and Office Manager on a daily basis
Assist with other administrative tasks