Administration Clerk

ATCO•Calgary, AB

1d•Onsite

About The Position

ATCO Frontec is seeking an Administration Clerk to join their team at ATCO Fire Prevention Services in Calgary, AB. The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support. This is a full-time, temporary position for an 18-month term, based on-site in their Calgary, AB office.

Requirements

Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
High school diploma or equivalent required
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
Experience with timecard entry, accounts payable/receivable, and ordering parts
Strong communication skills, both written and verbal; comfortable speaking in front of a team
Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
Self-motivated, adaptable, and a collaborative team player with a willingness to learn
Ability to work on-site at the designated office location
Understanding of business operating systems and general office technology

Nice To Haves

post-secondary education in a related field is an asset

Responsibilities

Front Desk duties: phone handling, customer service, and supply upkeep
Review, code, and approve invoices for processing.
Track and issue receipts on purchase orders.
Prepare and process client quotes and invoices.
Schedule travel arrangements that include accommodations, flights, vehicle rentals
Participate in internal and external audits.
Collect, verify, and summarize timesheets for submission.
Maintain accurate records of hours worked and leave taken via online time management systems
Provide general administrative support to the management team.
Take and distribute meeting minutes; manage internal action logs.
Maintain and update physical and electronic filing systems.
Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
Ad hoc support to the office, staff and operations