Administration Assistant (14 Month Maternity Cover)

Black & McDonald Limited•Scarborough, ON

1d•CA$47,500 - CA$57,500•Onsite

About The Position

Black & McDonald’s Southern Ontario Utilities team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is a contract position for approximately 15 months to cover maternity leave. This role is based in Scarborough and typically reports directly to the Division Manager.

Requirements

High School Diploma
1-2 years in an office environment in an administrative role
Proficient/Intermediate/Advanced knowledge and understanding of organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of MS Office (Word, Excel, Project)
Must be legally entitled to work in Canada

Nice To Haves

Degree or Diploma in Office Administration or related would be considered an asset
Experience in the construction sector is considered an asset
JD Edwards or an Oracle-based ERP system considered an asset

Responsibilities

Entering timesheets
Submitting and tracking locate requests
Processing expenses
Assisting in Proposal Preparation, estimates and bids
Creating and managing Purchase orders
Ordering material and supplies
Performing Document control functions
Managing Change order controls
Requesting subcontractor Purchase Orders from the legal department
Maintaining and preparing reports from manual or electronic files, inventories, mailing lists and databases
Performing Inventory report reconciliation
Ordering office supplies, servicing office equipment and arranging major repairs where required
Maintaining control of project information related to multiple project linkages
Updating and revising necessary documentation and information on SharePoint
Performing other duties as required