Administration and Youth Assistant - Canada Summer Jobs

The Salvation Army Canada and Bermuda Territory•Courtenay, BC

2d•CA$18 - CA$26•Hybrid

About The Position

The Administrative Assistant & Community Ministries Worker B supports the work of the ministry team, offering general office/clerical support, and assisting in providing a fun, safe, and exciting environment for the youth of our community. This is a Fixed Term Contract Position funded through the Canada Summer Jobs program. Applicants must meet program eligibility requirements, including age and legal status criteria. Individuals who require employer-specific work authorization (e.g., international students on study permits) are not eligible under this program. Recent immigrants are eligible if they are Canadian Citizens or permanent residents. The position involves 50% administrative duties and 50% children & youth programming.

Requirements

Completed High School, plus specialized courses related to Administration of up to six (6) months.
Post-secondary education or equivalent job experience in a related field.
Minimum of one (1) year of prior related experience working with youth programming, youth leadership.
Must hold or obtain a recent Criminal Records Check with Vulnerable Sector Check, satisfactory to The Salvation Army.
Must receive clearance from TSA Abuse Registry Check.
Required to complete WHMIS training annually.
Required to complete Praesidum Academy training modules relevant to position.
Must hold current certification in First Aid / CPR.
Must hold current certification in Foodsafe.
Must hold a valid driver’s license and provide a copy of driver’s abstract, as required.
Energetic, takes initiative, team player, organized and productive.
Creative and flexible with the ability to adapt based on team, program, and service needs.
Mature individual with an understanding of the needs of children, youth, and their families.
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Experienced in developing/implementing children, youth, and family related programs.
Excellent verbal and written communication skills.
Detail oriented.
Physical dexterity; continuously sitting, occasionally bending, walking, keyboarding, standing, and lifting up to 25 lbs.
Continuous amount of attention with accuracy for data entry and filing.
Attentive listener and ability to effectively communicate verbally and through written materials.
Demonstrated ability to build positive, productive, and supportive relationships.
Self-motivated and disciplined; able to work independently or as part of a group.
Able to meet mandatory requirements of the Canada Summer Jobs program, including eligibility, completing required employee consent form, employee declaration, participant contact sheet, youth participant questionnaire, and any additional items as required by the CSJ program.
Job is contingent upon Canada Summer Jobs program funding.
Successful job applicant will need to be between 15-30 years old and eligible to work in Canada.

Nice To Haves

May attend meetings, prepare agendas and takes/circulates minutes.
May receive requests and order supplies & materials for all departments.
May plan for and prepare crafts and snacks.
May assist in orientating new youth and families.

Responsibilities

Performs general office duties such as switchboard operation; responding to general inquiries; greet and escort visitors; file documents electronically or manually; photocopies and distributes materials as requested; resolves routine inquiries; processes incoming/outgoing mail; web page management.
Books appointments for Family Services guests, updates client files with current information.
Maintains databases as required (e.g. L2F).
Assist with pantry and “free shelf” organization.
May attend meetings, prepare agendas and takes/circulates minutes.
Produces various written materials such as thrift store vouchers, posters, brochures, registrations, surveys, thank you letters, etc.
May receive requests and order supplies & materials for all departments.
Handles and ensures the protection of extremely confidential and sensitive client and or program files and information.
Performs other job-related duties as assigned.
Assists in the planning, execution, and evaluation of various programming for children and youth, such as Junior and Senior BRAVE groups and other related children and youth programming or duties.
Assists with Kids Holiday Camp; planning and traveling to/from camp along with the assigned leadership team.
Develop and execute promotional materials for programming.
May plan for and prepare crafts and snacks.
Contributes to the development of children and youth and their families by mentoring, encouraging, and modeling appropriate attitudes and behaviours.
Provides input in planning and assists with the implementation of appropriate age-based activities according to skill and learning levels that promote social interaction and personal development.
May assist in orientating new youth and families.
Ensures that all information about youth, family, staff, visitors and volunteers is kept strictly confidential; and that activity records and statistics are confidentially secured.
Assists with effective risk management, monitoring food safety, medication storage/disbursement, allergies, facility cleanliness/maintenance; completes reports and files incident reports as required.
Works with the supervisor to ensure that programs meet contractual, legal, and internal accreditation requirements; ensures full compliance with child protection legislation and intervene when necessary.
Performs other job-related duties as assigned.