Administration and Fiscal Officer

University of the Virgin Islands

5d•Onsite

About The Position

This role involves supervising programs, assisting in defining objectives, developing policies and procedures, and scheduling facilities and events. The officer will coordinate work units, manage budgets, prepare financial reports, administer policies, oversee staff recruitment and personnel documents, and provide administrative, financial, and technical support to the VI SBDC. The position also involves assisting with grant proposals, monitoring contracts for compliance, managing revenues and expenditures, administering contract terms, training new staff, and keeping the SBDC State Director informed of relevant matters. The role requires the ability to travel, be self-motivated, remain composed, sit for extended periods, and occasionally work extended hours in a moderately noisy environment.

Requirements

Master’s degree in related field and four (4) years of higher education administration experience
Bachelor’s degree in a related field and seven (7) years of higher education administration experience
Considerable knowledge of business administration
Considerable knowledge of project management
Considerable knowledge of higher education
Considerable knowledge of data processing
Considerable knowledge of budgeting
Considerable knowledge of statistical analysis
Considerable knowledge of federal grants
Considerable knowledge of Higher education policies and procedures
Considerable knowledge of Higher education organization
Considerable knowledge of Higher education activities
Skill in the operation of a computer
Skill in the operation of user-friendly software
Skill in the operation of desk top publishing software
Skill in the operation of a photocopier
Skill in the operation of a fax machine
Skill in the operation of a typewriter
Ability to apply principles to solve complex and practical problems
Ability to analyze problems quickly and take appropriate action under high stress
Ability to analyze data
Ability to read technical reports and correspondence
Ability to write technical reports and correspondence
Ability to use proper spelling, grammar and punctuation
Ability to speak clearly and audibly
Ability to make oral presentation to large groups
Ability to organize work efficiently
Ability to provide courteous service
Ability to function as a cohesive member of the SBDC Management Team

Nice To Haves

Must be able to travel for meetings, conferences, and training.
Must be self-motivated.
Must have the ability to be composed at all time.
Must have the ability to sit for an extended period of time.

Responsibilities

Supervise programs, assist in defining objectives, develop policies and procedures, schedule facilities and events.
Coordinate work units, relay information from the SBDC State Director, follow up on work, and evaluate employee performance.
Manage budget, recommend budget items, coordinate proposal submissions, monitor project activities and expenditures, approve purchases and payments, and maintain expenditure records.
Prepare quarterly, semi-annual, and annual SBA financial reports, and oversee all audits and financial examinations.
Administer policy, review and approve documents for the SBDC State Director’s signature, and maintain policy decisions and guidelines.
Monitor staff recruitment, review personnel documents, develop procedures for monitoring and verifying employee procedures, conduct verification on personnel documents, and serve on search committees.
Supervise staff, select and train staff, plan, schedule and assign work, initiate disciplinary action, and approve time sheets and leave requests.
Provide administrative, financial and technical support to the VI SBDC.
Assist with grant proposals, prepare annual budget, and monitor all contracts to ensure Federal and state compliance.
Monitor revenues and expenditures for fiscal/calendar year.
Administer and interpret business portion of contracts.
Train/orient new staff members.
Keep SBDC State Director informed about calls, issues, events and matters that affect SBDC.
Perform other duties as assigned.