Executive Office- Admin Support Associate/Assistant Vice President
Bank of China Limited, New York Branch•New York, NY
•$42,000 - $150,000
About The Position
The Associate/AVP will be responsible for Fixed Asset management, Archive management, and day-to-day administrative duty assigned.
Requirements
- Bachelor’s Degree required.
- Minimum 3 years working experience required for Associate level; Minimum 4 years working experience required for AVP level.
- Admin Support working experience preferred.
- Bilingual ability (listening, speaking, reading and writing) in both English and Mandarin Chinese, is required.
- Valid U.S. Driver License required.
Responsibilities
- Oversee the Bank’s Fixed Assets management, in terms of budgeting, inputting, inventory and processing.
- Assist on Fixed Asset budget compilation, coordination and execution progress.
- Assist on Fixed Assets inventory management, in terms of inventory checking and reviewing, record keeping and verification.
- Oversee the Bank’s annual Fixed Assets inventory checking project, in terms of managing, coordinating and reporting.
- Corporate vehicle management, including chauffeur service, vehicle inspection and maintenance, vehicle usage log, etc.
- Expat staff related service support.
- Assist on the Bank’s delegation reception and itinerary planning.
- Assist on the Bank’s major event hosting and coordination.
- Assist on the Bank’s meeting room scheduling and management.
- Assist on department attendence management.
- Other temporary tasks assigned by management.
- Assist on the Bank's Archive Management, in terms of archive consolidation, record keeping, receiving and storage.
- Manage and organize Central File Storage of the Bank.
- Assist on the Bank’s offsite document storage site, including request. processing and reviewing, comply with the Bank's record retention policy and destruction requirement.
- Serve as Record Coordinator of the department, managing data qualify and maintain record as requested.
- Maintain the department’s physical and electronic records to ensure accuracy, organization, and easy retrieval.
- Review and provide updates on data and records activities via monthly committee meetings.
- Manage and update the department’s Record Retention Schedule and ensure compliance with retention policies.
- Understand regulatory compliance requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
