Admin Sup Staff Adult

MYSTIC VALLEY YOUNG MENS CHRISTIAN ASSOC • Malden, MA

8d • Onsite

About The Position

The Administrative Assistant serves to support the Aquatics Department with general administrative tasks and customer service support. During the weeks before and after registration, this role is responsible for compiling certificates for parents, master lists and binders for on deck use, and working with members to find the best possible place for their child in swim lessons. This role benefits from someone with fluency in multiple languages and ability to work in a fast paced environment.

Requirements

• High school diploma or equivalent required.
• Previous administrative assistant experience.
• Strong communication and interpersonal skills.
• Ability to multitask in a fast-paced environment.

Nice To Haves

• Fluency in multiple languages

Responsibilities

• Assist with swim class registration, going over past registrations and certificate master list for each participant to assess whether the participant is in the correct level.
• Creating rosters and session master lists for on-deck use.
• Managing pre hire interviews and paperwork to streamline hiring process; create flyers for peek week/hiring.
• Serve as first point of contact between members and the Aquatics director, maintaining the Aquatics email and phone line.
• Continue the process of transferring all past aquatics documentation (incident reports, weekly pool chemistry tests, ect) from paper to digital for ease of access and sorting.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED