Admin Specialist

Freres Engineered Wood•Lyons, OR

2d•Onsite

About The Position

Freres Engineered Wood is a dynamic forest products manufacturer that’s revolutionizing the mass timber market with its newly patented Mass Ply Panel (MPP) product. We are seeking an experienced Admin Specialist to assist us in taking the Company to the next level. The Admin Specialist reports to the Accounting Manager and will provide general administrative and office support across our team and specifically at our Plywood plant. This position will manage residual contracts, backup payroll and other AR related functions.

Requirements

High school diploma or equivalent required
Previous office experience required
Positive and Excellent Interpersonal and Customer Service Skills
Ability to act with integrity, professionalism and confidentiality
Excellent attention to detail and organizational skills
Clear written and verbal communication skills
Must have intermediate to advanced computer skills to work in Microsoft Office (Outlook, Word, Excel) and be capable of becoming proficient in our HRIS system and other systems/applications used for the position
Willingness to learn and take on new responsibilities
Team oriented
Strong attention to detail
Ability to organize, plan and prioritize work to complete within required time frames
Ability to perform multiple tasks simultaneously and meet deadlines
Excellent verbal, written and in person communication skills, over the phone and via email
This position requires in-person attendance; remote work is not an option.

Nice To Haves

some college coursework preferred

Responsibilities

Manage residual contracts including creating and updating contracts, reports, reconciliation of shipments and payments, etc.
Provide front desk reception, greet visitors, direct them to the appropriate department, and answer phone calls.
Backup payroll functions and provide on-site payroll support for Plywood employees.
Backup accounts receivable functions.
Draft, format and type memos and letters.
Assist with Fed-X, Mail and UPS deliveries and distribution of incoming/outgoing packages.
Enter accurate data into spreadsheets and systems.
Answer the phone, assist customers, employees and applicants that visit corporate office.
Organize and maintain filing systems and office storage areas to ensure easy access to documents.
Maintain cleanliness and supplies in kitchen and common areas while monitoring inventory levels of stock items.
Assisting other departments and team members as needed.
Responsibilities are not limited to the above-mentioned and may include assisting other departments within reasonable and related tasks.
Additional opportunity for growth into other administrative areas and functions is possible.