Admin Specialist, Sales

Baxter•Saint Paul, MN

9d•Hybrid

About The Position

Baxter is a leading worldwide manufacturer and provider of medical technologies and related services for the health care industry, including patient support systems, safe mobility and handling solutions, non-invasive therapeutic products for a variety of acute and chronic medical conditions, medical equipment rentals, surgical products and information technology solutions. Baxter/Hillrom's comprehensive product and service offerings are used by health care providers across the health care continuum and around the world in hospitals, extended care facilities and home care settings to improve the safety and quality of patient care.

Requirements

High school diploma is required
2+ years related experience required, preferably in an administrative capacity
Outstanding written, verbal and interpersonal communications and presentation skills
Excellent organizational skills and strong detail orientation
Experience interacting with a geographically dispersed team
Demonstrate a professional demeanor with strong interpersonal and problem-solving skills
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Nice To Haves

Associate’s or bachelor’s degree in Business, Marketing or similar is highly desirable
Project experience preferred
Ideal candidate will have a can-do attitude, take charge mentality, demonstrate flexibility
Experience using Concur for travel and expense report reconciliation highly preferred

Responsibilities

Screening calls, managing calendars in Outlook, expense management in Concur, correspondence, scheduling travel, and other scheduled communication of assigned leaders.
Provide administrative support for local and corporate initiatives at the facility, including maintenance and effective interface/communications with corporate executive administrative staff.
Communicate between executives and customer executives to coordinate meetings and calendars.
Lead and prioritize various special projects from inception through completion.
Provide administrative support for any internal or external events as requested such as client visits, carrier lunches, department meetings, sales meetings, and vendor presentations.
Provide support and expertise on Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Handle all Marketing SOWs, invoices, creating POs in Ariba Guided Buying portal, and setting up supplier requests in Ariba Spend Management portal as needed.
Provide support and expertise in the invoicing process and working with A/P.
Handle regional sales tradeshow sponsorships and charitable donations, manage contracts and payments for Speakers Bureau program, Ad boards, position consultants, and maintain a compliance tracking tool for Sunshine Reporting Act.
Run the sales new hire onboarding process including welcome packets, orientation binders, I/T equipment ordering, RH sales directory, and sales termination and transfer process.
Support other commercial activities such as sales training events, customized clinic prescription pads, ad promo document proofreading, national tradeshow coordinating, and marketing budget tracking.
Serve as part of front desk administrative back-up team as needed.
Perform other similar or related administrative support duties.

Benefits

medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
educational assistance programs
paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave
commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
childcare benefits