Admin & Operations Assistant

Rising Sun Center for Opportunity • Stockton, CA

19h • Hybrid

About The Position

Rising Sun is hiring an Admin and Operations Assistant to support core general administrative and operational functions. This role reports directly to the Director of HR & Admin and involves close collaboration with the HR & Operations Associate and the Admin & Operations Associate. The assistant will provide support to multiple staff members and work closely with various departments. A successful candidate for this position is expected to be a quick learner who enjoys the challenge of acquiring new tasks and implementing new skills. They should be comfortable asking questions for accurate clarification of assigned tasks, capable of juggling multiple responsibilities, and highly organized. Strong computer skills are essential, including experience with platforms like Google Suite, Microsoft Office, and Salesforce, along with the ability to quickly learn new software and databases as needed. The ideal candidate possesses an eye for detail, is comfortable with data entry, filing, and other administrative tasks, and enjoys problem-solving and troubleshooting. They should be able to work effectively with others while also being content working independently, and always willing to assist where help is needed.

Requirements

• Is a quick learner and enjoys the challenge of learning new tasks and implementing new skills
• Is comfortable with asking questions for accurate clarification of assigned tasks
• Can juggle multiple tasks and is highly organized
• Has strong computer skills and experience using platforms like Google Suite, Microsoft Office, and Salesforce; able to quickly learn new software and databases as needed
• Has an eye for detail and doesn’t mind data entry, filing, and other administrative tasks
• Likes to problem solve and troubleshoot
• Enjoys working with others, but is also happy to work alone
• Is willing to jump in where help is needed
• Have a car, valid driver’s license, and car insurance
• Be able to pass a motor vehicle record check with a safe driving record
• Be able to pass a criminal background check
• Be able to complete the virtual Mandated Reporter Training, Sexual Harassment Training, and Cyber Security training within your scheduled training week(s)
• Be able to meet in person for occasional meetings near or at our Oakland Office

Nice To Haves

• Experience working with Rippling or other HRIS systems
• Experience using Salesforce
• Familiarity with nonprofit compliance, especially with workforce development, youth development, and/or environment
• Familiarity with performing data entry and systems
• Experience working in environments with cross-departmental teams
• Basic understanding of payroll practices and processes
• Able to lift and carry up to 25 pounds and climb ladders as part of ongoing inventory management, ability to be physically active
• Fluency in a second language (Spanish preferred)

Responsibilities

• Support with a high volume of seasonal employees’ onboarding documents and payroll preparation
• Coordinate with cross departmental program teams to ensure smooth onboarding of seasonal staff
• Maintain record of compliance training completion
• Prepare seasonal employees’ enrollment in pay card program - being the point person to support with Branch card issues
• Perform internal audits and organize necessary documentation to meet federal compliance and Rising Sun’s internal policies
• Support organizational culture initiatives as needed
• Creating systems to ensure organized folders in HRIS platform
• Create process for tracking document retrieval and organization (ex: driver’s license and insurance)
• Complete other tasks as assigned

Benefits

• Rising Sun sponsors the optional use of a mental health platform, Spring Health, for the use of up to 6 coaching sessions, 6 therapy sessions, and on-demand self-guided resources at no expense for the duration of your employment with Rising Sun.
• Mileage reimbursements will only be offered for driving done solely for work-related purposes.
• Toll fees incurred as part of work travel are reimbursed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees