Admin Officer 2

University of California, San Francisco•San Francisco, CA

About The Position

The Faculty Assistant will support multiple faculty in the Department of Biochemistry & Biophysics with general administrative tasks. The role also supports the central administrative office of the department with special projects and event planning activities. Typical tasks will include coordination of and assistance with reimbursement processing, procurement activities in BearBuy, pre-award documents, communications to lab personnel, management of calendar and scheduling functions, and facilities requests.

Requirements

Solid organizational skills and ability to multi-task with demanding timeframes.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Ability to use discretion and maintain confidentiality.
Ability to use sound judgement in responding to issues and concerns.
Bachelor’s degree in related area.

Nice To Haves

Experience with MyReports, BearBuy, MyExpense, PeopleSoft.
Experience in preparing and monitoring budgets for programs or events.
Experience with drupal and adobe creative suite.

Responsibilities

Manage calendar functions such as scheduling of meetings, conferences, and appointments with little direction
Act as delegate to process reimbursements via MyExpense
Coordinate lab procurement activities in BearBuy
Coordinate new hire and reappointment documents in consultation with the HR liaison and CAO
Assist with pre-award coordination activities and with updates to CVs and NIH Biosketches for faculty
Participate in event planning activities including coordination of schedules, catering, and facilities.
Coordinate facilities and other neighborhood requests as needed
Coordinate communications and updates to policies to lab personnel
Assist the CAO and Administrative Manager with special projects on behalf of the central administration of the department
Additional tasks as assigned