Admin Jr. Associate

Wiz Kids Foundation • Flossmoor, IL

1d • Onsite

About The Position

Wiz Kids Sports Camps is hiring an Admin Jr. Associate to support the administration and daily operations of seasonal youth sports camps at Homewood-Flossmoor High School, Whitney Young High School, and a location to be determined at Westmont High School. The role provides front-desk coverage, supports communication with families, helps coordinate camper arrival and dismissal, maintains records, and assists with camp events and site operations. The position also includes camper and program support when assigned, with safety, behavioral, and programming concerns escalated to appropriate leadership.

The tentative 2027 season includes staff orientation, camp move-in, and camp operations at different dates for Homewood-Flossmoor and Whitney Young. Camp operations are scheduled June 7–August 6, 2027, at Homewood-Flossmoor and June 14–August 6, 2027, at Whitney Young. The starting compensation is $15.50 per hour. Team members receive mentorship and feedback from camp leadership and may gain eligibility for recommendation-letter support and future return opportunities after successfully completing the season. Wiz Kids gear is provided for the summer.

Requirements

• High school diploma or equivalent required.
• Strong written and verbal communication skills and the ability to interact professionally with campers, families, staff, and campus partners.
• Strong organizational and attention-to-detail skills, including the ability to manage multiple responsibilities in a fast-paced environment.
• Reliability, punctuality, professionalism, and accountability in completing assigned responsibilities.
• Comfort using computers and learning digital platforms for email, attendance, scheduling, communication, and documentation.
• Teamwork, initiative, and problem-solving skills, including the ability to receive feedback and appropriately escalate concerns.
• Interest in working with children and supporting a positive camp environment.

Nice To Haves

• The position is described as ideal for recent high school graduates entering college, current college students, or recent college graduates (Class of 2027).
• Previous experience through employment, volunteering, school organizations, athletics, or community involvement is preferred but not required.

Responsibilities

• Maintain front-desk coverage and provide a welcoming, professional first point of contact for parents, guardians, visitors, and campus partners.
• Answer and route calls and emails, log parent inquiries, track unresolved concerns, distribute designated feedback surveys, and escalate sensitive matters to site leadership.
• Support daily camper arrival and dismissal, including attendance tracking, late arrivals, early dismissals, rosters, computers, and escalation of attendance or dismissal discrepancies.
• Manage the site Lost & Found process, including promoting item labeling, organizing recovered belongings, contacting families about identifiable items, tracking outreach, and coordinating unclaimed items with the Site Director.
• Organize camper, attendance, staffing, and operational records; maintain confidentiality and ensure necessary forms, schedules, and site documents are available.
• Attend weekly staffing meetings, document updates, decisions, deadlines, and action items, and submit completed meeting notes to HR for record keeping.
• Participate in Competition Day and Field Day committees and assist with planning, schedules, rosters, materials, check-in, event logistics, and administrative follow-up.
• Support inventory counts and audits, distribute and collect program materials, monitor supplies and equipment, assist with water distribution, and deliver materials to classrooms as needed.
• Assist with camper supervision, transitions, classroom or program coverage, and program audits when assigned; escalate behavioral, safety, or programming concerns to appropriate leadership.
• Coordinate available rooms and meeting spaces, manage visitor procedures, assist with technology and equipment, field trips, and site-wide activities, and complete additional operational responsibilities as assigned by the Site Director.

Benefits

• Mentorship and feedback from camp leadership.
• Potential recommendation-letter support for team members who successfully complete the season.
• Potential future return opportunities for team members who successfully complete the season.
• Wiz Kids gear for the summer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED