Admin Jr. Associate
About The Position
Wiz Kids Sports Camps is hiring an Admin Jr. Associate to support the administration and daily operations of its seasonal youth sports camps, which provide athletic and academic enrichment. The position is based at one of the listed camp locations: Homewood-Flossmoor High School, Whitney Young High School, or Westmont High School (location TBD). The role offers hands-on professional experience and mentorship from camp leadership while developing communication, teamwork, organization, leadership, and problem-solving skills. The Admin Jr. Associate supports front desk operations, family communication, camper arrival and dismissal, administrative records, staffing meetings, events, inventory, and general site operations. The role may also include camper supervision, program coverage, and other operational duties assigned by the Site Director. The 2027 season dates are tentative. Camp operations are scheduled for June 7–August 6 at Homewood-Flossmoor and June 14–August 6 at Whitney Young, with staff orientation and move-in dates varying by site.
Requirements
- High school diploma or equivalent.
- Strong written and verbal communication skills and the ability to interact professionally with campers, families, staff, and campus partners.
- Strong organizational and attention-to-detail skills, including the ability to manage multiple responsibilities in a fast-paced environment.
- Reliability, punctuality, professionalism, and accountability in completing assigned responsibilities.
- Comfort using computers and learning digital platforms for email, attendance, scheduling, communication, and documentation.
- Teamwork, initiative, and problem-solving skills, including the ability to receive feedback and appropriately escalate concerns.
- Interest in working with children and supporting a positive camp environment.
Nice To Haves
- The role is described as ideal for recent high school graduates entering college, current college students, or recent college graduates (Class of 2027).
- Previous experience through employment, volunteering, school organizations, athletics, or community involvement is preferred but not required.
Responsibilities
- Maintain front desk coverage and provide a welcoming, professional first point of contact for families, visitors, and campus partners.
- Answer and route calls and emails, log parent inquiries, track unresolved concerns, distribute designated feedback surveys, and escalate sensitive matters to site leadership.
- Support daily camper arrival and dismissal, including attendance tracking, late arrivals, early dismissals, rosters, computer use, and escalation of discrepancies.
- Manage the site's Lost & Found process, including encouraging item labeling, organizing belongings, contacting families about identifiable items, tracking outreach, and coordinating unclaimed items with the Site Director.
- Organize camper, attendance, staffing, and operational records; maintain confidentiality and ensure forms, schedules, and site documents are available.
- Attend weekly staffing meetings, document updates, decisions, deadlines, and action items, and submit meeting notes to HR for record keeping.
- Participate in Competition Day and Field Day committees and assist with planning, schedules, rosters, materials, check-in, event logistics, and administrative follow-up.
- Support inventory counts and audits; distribute and collect program materials; monitor supplies and equipment; assist with water distribution; and deliver materials to classrooms as needed.
- Assist with camper supervision, transitions, classroom or program coverage, and program audits when assigned; escalate behavioral, safety, or programming concerns to appropriate leadership.
- Coordinate available rooms and meeting spaces, manage visitor procedures, assist with technology and equipment, field trips, and site-wide activities, and complete additional operational responsibilities assigned by the Site Director.
Benefits
- Mentorship and feedback from camp leadership.
- Potential recommendation letter support for team members who successfully complete the season.
- Potential future return opportunities for team members who successfully complete the season.
- Wiz Kids gear for the summer.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
