Admin & Fiscal Support Specialist (0097671, CTAHR/Dean’s Office)

University of Hawaii • Honolulu, HI

8d • Onsite

About The Position

The Admin & Fiscal Support Specialist provides fiscal and administrative support to an assigned department chair on fiscal and administrative matters. The position may provide coverage and support services to multiple units as needed. It maintains budget account information in accordance with established requirements, supports financial projections related to contracts, grants, and operating accounts, and compiles statistical data for administrative reports. The role also initiates fiscal and personnel transactions with complete supporting documentation, assists with reviewing and preparing grant proposals and modifications, and may assign work to technical personnel and student employees. Other duties may be assigned.

The position is in the College of Tropical Agriculture and Human Resilience (CTAHR), Office of the Dean, at the University of Hawaiʻi at Mānoa in Honolulu, Hawaiʻi. It is full-time, 11-month, and permanent. The minimum education requirement is a bachelor’s degree in Business Administration or a related field, or an equivalent combination of education and professional experience.

Requirements

• Bachelor’s degree in Business Administration or a related field and zero years of progressively responsible professional experience, or an equivalent combination of education and professional work experience.
• Functional knowledge of principles, practices, and techniques in administrative and/or business management, including the ability to apply concepts and terminology.
• Knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with administrative and/or business management.
• Ability to recognize problems, identify possible causes, and resolve common problems in administrative and/or business management.
• Ability to understand oral and written documentation, write reports and procedures, and communicate effectively in varied situations.
• Ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
• Ability to operate a personal computer and use word-processing software.

Responsibilities

• Provide fiscal and administrative support to an assigned department chair on fiscal and administrative issues.
• Provide departmental support services to multiple units for coverage as required.
• Maintain budget account information in accordance with established requirements and prepare it in a timely manner.
• Assist in preparing short- and long-term financial projections related to contracts, grants, and department operating accounts.
• Collect statistical data and prepare administrative reports relating to program or project operations and administration.
• Initiate fiscal and personnel transactions and provide complete supporting documentation to Administrative Services offices for review and approval.
• Support the review and preparation of grant proposals and modifications.
• Provide work assignments to technical personnel and student employees as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level