Admin Environ Safety/Compliance Coord

Mass General Brigham • Dover, NH

7d • $18 - $24 • Onsite

About The Position

This position is located in our Plant Operations Department and will be responsible for N95 fit testing management & compliance, hazardous waste filings, greeting & contacting vendors and answering calls from employees requesting service (similar to a help desk) and other administrative tasks to support department operations. The ideal candidate will have experience with the items noted above. Additional responsibilities may include a combination of the list below. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Requirements

• Administrative Assistant Experience 2-3 years required
• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Responsibilities

• N95 fit testing management & compliance
• Hazardous waste filings
• Greeting & contacting vendors
• Answering calls from employees requesting service (similar to a help desk)
• Other administrative tasks to support department operations
• Coordination and scheduling
• Supplies and equipment ordering
• Meeting minutes
• Correspondence
• Answer and transfer phone calls
• Prepare spreadsheets and presentations
• Manage schedules
• Coordinate travel
• Coordinate conference calls
• Coordinate payroll
• Coordinate transcription
• Prepare reports
• Create and edit documents
• Arrange appointments and itineraries
• Complete expense reports
• May perform transcription
• Proofread and edit literature
• Prepare applications for department
• Remain knowledgeable of business unit policies
• May make contacts of a sensitive, complex, and confidential nature
• Completes routine tasks under moderate supervision
• Performs other duties as assigned
• Complies with all policies and standards

Benefits

• Comprehensive benefits
• Career advancement opportunities
• Differentials
• Premiums
• Bonuses as applicable
• Recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED