Admin Clerk Senior - Toki - 1.0 FTE - 26-27 SY

Madison Metropolitan School District•Madison, WI

19h•Onsite

About The Position

The Madison Metropolitan School District (MMSD) is seeking a highly motivated and energetic Admin Clerk Senior for Toki Middle School. This position is responsible for secretarial and clerical tasks of the office, managing a welcoming and professional main office atmosphere, and supporting the school's vision of ensuring every student graduates high school ready for college, career, and community. MMSD is committed to being anti-racist, culturally responsive, and inclusive, and seeks staff who will contribute to a thriving, welcoming environment for all students, families, and staff.

Requirements

Ability to file, sort, and distribute mail
Ability to create letters and memos
Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs
Ability to communicate effectively with office assistants and administrators of workload and office needs
Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines
Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs
Advanced knowledge of best practice in accounting, bookkeeping and financial reporting
Ability to use digital media downloading and create slideshow production
Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in person
Ability to strategically assign staff to supervision duties balancing multiple schedules
Ability to maintain an organized and efficient office environment
Ability to manage time effectively, work independently, problem solve, multi-task, and make sound judgments
Ability to operate a variety of office equipment (personal computer, phone, fax, copier)
Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations
Strong oral and written communication skills
Advanced keyboarding skills
3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery
1 year bookkeeping/accounting experience
Prior secretarial management experience
Experience working in a school setting with demonstrated cultural competence in working with a diverse family population
Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)

Nice To Haves

Native-like fluency in Spanish and English preferred

Responsibilities

Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently
Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals
Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards
Work with the Student Services Team to execute and schedule parent meetings including truancy meetings
Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures
Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers
Maintain inventory of supplies and order replacements as needed
Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees
Manage the scheduling and entry of K-screeners
Assist in maintenance of letters of records, which includes merged address labels and letters
Prepare memos, newsletters and weekly bulletin correspondence
Maintain order when students are present
Facilitate behavior support calls and documentation
Assist students who are ill or injured, may include administering medications in the absence of a school nurse
Other related duties as assigned