Admin Asst 2 - Facilities & Fleet (53657)

Carter BloodCare•Bedford, TX

5d•Onsite

About The Position

The Administrative Assistant 2 (AA2) provides a full range of administrative support to the Facilities & Fleet team in a professional and timely manner, as well as personalized support to the Director of Facilities and Fleet (Director). The AA2 assists with scheduling, correspondence, document preparation, meeting coordination, and departmental and project support. Additionally, the AA2 ensures efficient daily operations by managing priorities and fostering effective communication across internal and external stakeholders. The AA2 works on a wide range of matters where strict confidentiality is expected, and professional appearance and attendance are essential. The AA2 exemplifies and champions Carter BloodCare (CBC) Core Values and Code of Conduct and adheres to CBC policies and applicable Standard Operating Procedures (SOPs). To support ongoing development and organizational goals, the AA2 is required to attend meetings and training sessions, as assigned. This position may require working varied shifts, extended hours, weekends, and/or overtime to support operational needs. Regular full-time attendance is required during normal working hours.

Requirements

High School Diploma or GED equivalent
Minimum of 3 years of experience as an Executive (or other senior level) Administrative Assistant
Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail in a fast-paced environment
Strong written and verbal communication skills, with the ability to interact effectively and professionally across organizational levels
Exceptional organizational skills, with the ability to anticipate needs, exercise sound judgment, independently resolve routine issues and adjust priorities proactively
Proficient in Microsoft Office Suite and virtual meeting technologies, with the ability to quickly learn CBC-specific systems
Exhibits initiative, discretion and professionalism (e.g., dress, skill)
Strong problem-solving skills, with the ability to work independently and make informed decisions
Strong interpersonal skills with a collaborative, service-oriented approach
Computer and associated equipment, along with common software and CBC-specific applications/programs, used in this position
General office supplies and equipment, including telecommunications

Nice To Haves

Associate’s Degree
Familiarity with facilities or construction environments

Responsibilities

Provides a full range of administrative support to the Facilities & Fleet team.
Provides personalized support to the Director of Facilities and Fleet.
Assists with scheduling, correspondence, document preparation, meeting coordination, and departmental and project support.
Ensures efficient daily operations by managing priorities and fostering effective communication across internal and external stakeholders.
Works on a wide range of matters where strict confidentiality is expected.
Exemplifies and champions Carter BloodCare (CBC) Core Values and Code of Conduct.
Adheres to CBC policies and applicable Standard Operating Procedures (SOPs).
Attends meetings and training sessions, as assigned.