Admin Assistant

Nubble Site Solutions•York, ME

4d•Onsite

About The Position

Nubble Site Solutions, Precision ProFile, NextDayGPS and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work hand in hand to manufacture, distribute, support, and prepare data for all things GPS construction staking. Ownership is looking to hire an Admin Assistant, this position may also encompass some Inventory Specialist related tasks. This individual will be tasked (contract with potential for full time employment based on goal achievement) with assisting in any and all admin tasks and some inventory, and facilities related tasks. This role is a bit like a Swiss army knife. You will work closely with our Office Manager, and Lead Technicians, but will also interact with most departments. Our office culture is extremely important to us and our administrative team implements and ensures department satisfaction. The perfect candidate will have a “whatever needs to get done” attitude and is willing to learn multiple sides of the businesses!

Requirements

1-2 years of experience with Quickbooks online (or similar accounting software).
Must understand basic accounting (P&L, balance sheet, taxes).
Exceptional communication and organizational skills.
Attention to detail is a must.
Good with numbers is a must.
Computer skills - Must be familiar with Outlook, Word, Xcel, and capable of learning inventory software.
Ability to lift heavy boxes and use a ladder.
Must be a self-starter, be able to take initiative and work independently.
Good problem-solving skills and positive, team-oriented attitude.

Nice To Haves

1+ years of inventory software is a plus.

Responsibilities

Assist in managing all AP including accurately record/categorize expenses, pay bills, and reconcile accounts.
Send invoices, receive payment, and assist in managing the AR.
Track company owned vehicle maintenance, registrations, and insurance cards.
Facilities management may include restocking bathrooms, salting/shoveling front steps, light cleaning if need be (we have a weekly cleaner but occasionally a spot vacuum, etc. is needed).
Liaise with maintenance vendors including HVAC, plumber, electrician, handy man, as needed.
Organize and receive inventory in the stockroom and sales employees' vehicles.
Locate, pick, and pack parts for orders using Cin7 inventory software.
Domestic (some international) shipping and receiving.
Manage incoming and outgoing repairs via email and spreadsheets.
Manage employee assets via email and spreadsheets.