Admin Assistant
About The Position
Join the Pak as an Administrative Assistant at FreezPak Logistics in Philadelphia, PA. This is a full-time, non-exempt position reporting to the Warehouse Manager. FreezPak Logistics is a family-owned leader in cold storage and logistics, dedicated to delivering excellence in the warehousing, distribution, and management of perishable goods. We pride ourselves on our state-of-the-art facilities, dynamic and innovative environment, and a team-first culture rooted in trust, respect, and integrity. Joining the Pak means becoming part of a team that values contributions, invests in the future, and empowers growth. This role specifically supports the General Manager (GM) with administrative tasks, schedule coordination, travel arrangements, communication facilitation, purchase orders, supplies management, and collections.
Requirements
- Prior experience as an administrative assistant or in a similar role, preferably within logistics or a related industry.
- High School Degree required.
- Demonstrated ability to manage multiple tasks concurrently while maintaining meticulous attention to detail.
- Excellent written and verbal communication skills for effective interaction with stakeholders at all levels.
- High standard of professionalism and integrity.
- Ability to handle sensitive information with utmost discretion.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Nice To Haves
- Associate’s Degree/Bachelor’s degree preferred.
- Familiarity with project management tools or software is a plus.
Responsibilities
- Efficiently manage the GM’s schedule by arranging meetings, appointments, and calls.
- Proactively resolve scheduling conflicts to maximize time for critical tasks and project deadlines.
- Serve as the primary point of contact for the GM.
- Ensure prompt and professional responses to emails, calls, and inquiries.
- Organize internal and external meetings by managing invitations, preparing agendas, taking minutes, and distributing follow-up actions.
- Ensure effective communication and collaboration during and after meetings.
- Handle sensitive information with the highest level of discretion.
- Always maintain confidentiality of corporate and personal matters.
- Assist in the preparation and processing of purchase orders.
- Manage inventory of office supplies and place orders as needed to ensure adequate stock levels.
- Support the finance team with collections activities.
- Follow up on outstanding invoices and coordinate with clients to ensure timely payments.
Benefits
- Health Insurance – comprehensive plans for you and your family
- 401(k) + Company Match – plan for your future with our competitive program
- Paid Time Off (PTO) – generous time off to support work-life balance
- Life Insurance – financial protection and peace of mind for you and your loved ones
- Career Growth – incredible opportunities to advance as we grow
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
