Admin Assistant

InnoSoul•Nashville, TN

3d•Hybrid

About The Position

The Administrative Assistant is responsible for supporting the effective and efficient administration of budgeted funds, grant invoicing processes and departmental operations. This includes assisting with administrative elements of all state and federal programs.

Requirements

Graduation from an accredited college or university with a bachelor's degree in a relevant field (i.e. Public Administration, Public Budgeting, Accounting, Finance) and experience equivalent to one year of full-time professional staff administrative experience.
Proficient in Microsoft Excel and other Microsoft products
Excellent time management skills
Strong Attention to Detail

Nice To Haves

Emailing experience
Adobe experience
MS Office proficiency
Proofreading/Editing experience
Customer Service experience
Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Responsibilities

Creates and maintains documents, presentations, and spreadsheets using current software.
Answers questions and provides assistance and direction regarding policies, procedures, and agency information.
Organizes and coordinates meetings for outside vendors and division staff.
Prepares files for view by the public.
Gathers materials necessary for meetings, interviews, and presentations.
Contacts outside agencies for reference data to ensure accuracy of agreements, payments or other applicable resolutions.
Researches past purchase orders, contracts, and other items as requested.
Contacts vendors and/or program staff for price quotes.
Performs a variety of routine clerical functions such as compiling/assembling information for dissemination.
Creates documents and e-mails for internal and external communications from copy, rough draft, marginal notes, or verbal instruction.
Proofreads documents to ensure accuracy of content.
Performs a variety of routine clerical functions.
Maintains appointment calendars for office staff.
Makes travel arrangements for office staff.
Completes other applicable duties as assigned.