Admin Assistant (Bilingual in Mandarin/English) - Austin Street Senior Center

Selfhelp Community Services•New York, NY

16h•$19 - $21•Onsite

About The Position

Performs general office duties, monitors contracts and data, and otherwise supports department head with clerical and administrative business details. Utilize NYC Aging Vive web-based program to input data, perform search, scan, and register new clients.

Requirements

Highschool diploma or related experience
Two years related experience or equivalent combination of education and experience
Computer knowledge is a must. Must be proficient in Word, XL and PowerPoint
Problem solving abilities while multi-tasking; ability to exercise sound judgment
Excellent verbal and written communication skills
Excellent customer service and organizational skills

Nice To Haves

Experience in working with seniors preferred
Bilingual in Mandarin/English

Responsibilities

Type data into computer.
Prepare written documentation as required by the professional staff.
Register new members and enter new registration forms into Peerplace system.
Assist with daily counting of center contributions.
Maintain department records, reports, correspondence and other files as required.
Prepare bi-weekly time sheets and quarterly reports for director’s review.
Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by staff as assigned by Director.
Compose and type routine correspondence.
Prepare outgoing mail.
Answer telephone and give information to callers or route call to appropriate party. Place outgoing calls.
Schedule appointments for staff.
Greet visitors, ascertain nature of business, and directs visitors to appropriate person.
Compile data and type statistical reports.
Scan and copy correspondence or other printed matter.
Participate in staff meetings on regularly scheduled basis.
Perform other duties as needed or requested.
Adhere to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.
Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers.
Adheres to the organization’s policy in regards to absenteeism and appearance.