Admin Assistant

City of Cambridge MA • Cambridge, MA

142d • Hybrid

About The Position

The Cambridge Police Department is a dedicated and diverse group of professionals committed to working collaboratively with the community to make the City of Cambridge a safe and desirable place to live, work, worship, and visit. Our mission is to partner

Requirements

• High School Diploma or equivalent required
• Minimum of one (1) year of relevant work experience.
• Prior office experience with strong interpersonal, written, and verbal communication skills.
• Demonstrated customer service and public-facing experience.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• The City may require the successful candidate to pass a computer proficiency test at hire or within twelve (12) months of hire.
• Strong organizational and time-management skills.
• Ability to present a professional image both in person and over the telephone.
• Ability to receive and follow supervisory direction.
• Ability to manage multiple tasks and adapt to changing priorities.
• Highly organized, detail-oriented, and able to work both independently and as part of a team.
• Availability to work overtime as needed.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Serve as the primary point of contact for all visitors and callers to the Operations and/or Support Division.
• Manage office administrative functions as directed by the Superintendent(s) or designee, including filing, ordering supplies, generating reports, and conducting research projects.
• Receive, screen, and direct incoming telephone calls.
• Research, compile, maintain, and safeguard complex and confidential departmental records and reports, including sick rosters and attendance records.
• Coordinate the annual employee awards ceremony in collaboration with the assigned Commanding Officer.
• Receive incoming mail; open, date-stamp, and distribute to appropriate staff; and handle routine correspondence.
• Assist with scheduling meetings and coordinating calendars.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED