Admin Assistant

Cincinnati Children's•Burnet, TX

1d•$21 - $26•Onsite

About The Position

The Admin Assistant role is responsible for coordinating and supporting departmental programs, including scheduling, communication, technology use, writing/editing, and financial/human resources tasks. This position has department-wide impact and involves coordination with internal and external constituents.

Requirements

High school diploma or equivalent
2+ years of work experience in a related job discipline.

Nice To Haves

Preferred experience coordinating and supporting departmental programs
Preferred experience with Microsoft Office applications
Preferred working knowledge of Workday system

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments, independently resolving scheduling conflicts and anticipating problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches utilizing electronic resources.
Act as a liaison for coordination of physical moves.
Work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information and respond to requests, functioning as a resource on department policy and processes.
Work effectively with other departments, external agencies, and vendors.
Troubleshoot problems and pose solutions.
Use software applications to create and edit workbooks, documents, and presentations.
Organize information using knowledge of department software functions.
Produce queries from databases and review data for variances.
Produce well-written notes, documents, or communications.
Transcribe medical dictation.
Take meeting minutes and format for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews.
Provide manuscript and reference support.
Complete and process forms, documents, and reports.
Collect and electronically submit payroll information for the department, acting as a liaison with payroll.
Compile information and perform data entry for departmental budget information/expense tracking.
Assist with the completion of HR forms.
Assist with account reconciliation.
Validate accuracy of submitted information and resolve discrepancies.
Act as a liaison with Human Resources Management Services to facilitate personnel processes.