Admin Assistant

MILL CREEK LUMBER & SUPPLY CO•Tulsa, OK

3d•$17 - $23•Onsite

About The Position

Mill Creek Lumber and Supply Company has been in business since 1934 and is a leading provider of quality lumber and building supplies, serving customers across the Midwest. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will provide essential support to our organization by performing various administrative and clerical tasks. Your role will be instrumental in ensuring smooth day-to-day operations and efficient workflow within the company. This is an excellent opportunity to join a reputable company and contribute to our continued success while setting yourself up for limitless career growth and opportunities.

Requirements

High school diploma or equivalent (additional education or certification in office administration is a plus).
Proven experience as an administrative assistant or in a similar role.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy.
Proficient in using office software, including word processing, spreadsheets, and presentation tools.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to work well with individuals at all levels.
Ability to handle multiple tasks and work well under pressure.
Discretion and professionalism when handling confidential information.
Flexibility and adaptability to changing priorities and tasks.

Responsibilities

Help maintain a positive and welcoming work environment.
Assist with customer and vendor support: Manages Service Technicians schedule.
Acts as liaison between Salesmen, Builders, Homeowners and Window Service Department.
Answers questions regarding window service.
Addresses and resolves any issues or complaints relating to window service.
Reports problems and unresolved issues to Window Department Manager.
Writes up service requests and service reports.
Schedules appointment with builders or homeowners.
Maintains service parts for open service orders
Perform general administrative duties: Carry out day-to-day administrative tasks, such as managing correspondence, answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies.
Organize and maintain documents: Create and maintain organized filing systems for physical and electronic documents. Ensure documents are accurately labeled, easily accessible, and stored securely.
Data entry and record keeping: Accurately enter data into relevant systems and databases. Maintain accurate records of various types, such as inventory, expenses, and contacts. Prepare reports and summaries based on collected data as needed.
Handle confidential information: Maintain confidentiality and handle sensitive information with utmost discretion, adhering to relevant privacy regulations and company policies.
Provide administrative support to management: Assist executives and managers with tasks, including calendar management, travel arrangements, expense reports, and preparing presentations.
Collaborate with team members: Work closely with colleagues to ensure efficient coordination and support across different departments. Foster a positive and collaborative work environment.
Other duties as assigned.