Temp Admin Assistant
The Jonus Group•Greenwood Village, CO
•Onsite
About The Position
A small, established insurance agency in Greenwood Village is seeking a Temporary Administrative Assistant to provide short-term administrative and office support. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping an office running smoothly and is comfortable managing documents, scheduling meetings, communicating with clients, and supporting leadership.
Requirements
- Previous administrative, office support, or coordinator experience
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Professional and confident when communicating with clients and independent directors
- Ability to manage multiple priorities and meet deadlines in a short-term, fast-paced environment
- Strong proficiency with Microsoft Outlook and Microsoft Word
- Comfortable working with Adobe PDF documents and assembling information from multiple files
- Strong computer skills and ability to learn new systems quickly
- Professionalism, reliability, and a willingness to take ownership of administrative responsibilities are essential
Nice To Haves
- Experience with Microsoft Dynamics is a plus, but not required
- Insurance industry experience is not required
Responsibilities
- Coordinate and schedule Board of Directors meetings with account managers, clients, and independent directors
- Prepare and assemble Board of Directors meeting packets using Microsoft Word and various PDF documents
- Generate and organize documents for annual Board meetings
- Send calendar invitations and coordinate meeting logistics primarily through Microsoft Outlook
- Follow up with clients regarding outstanding items, including obtaining required signatures and documentation
- Compare expiring policies with renewal policies and redline changes for submission to regulators using an established template
- Manage the company's M-Files document database/document vault
- Manage the main office phone and direct incoming calls appropriately
- Collect, sort, and distribute incoming mail
- Coordinate outgoing shipments through FedEx, UPS, and other shipping providers
- Order and maintain office supplies, including printer supplies, kitchen supplies, and general office materials
- Maintain the company's community calendar
- Provide general administrative and office support to the CFO and Compliance/Regulatory Manager
- Assist with additional administrative projects and duties as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
