Admin Assistant (Office Coffee Clerk) (Full Time)
About The Position
Canteen is hiring a full-time Admin Assistant (Office Coffee Clerk) to provide clerical functions and administrative support for food service programs. The position is located at Canteen, 4301 Mauney Road, Little Rock, Arkansas. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; further details will be provided during the interview. The pay range is $17.00 to $20.00 per hour. The role supports administrative, staffing, recordkeeping, and financial processes. Duties include handling telephone inquiries, maintaining confidential personnel files, assisting management with confidential employment and labor-relations documents, entering sales and meal-count information, reconciling deposits and vendor statements, processing invoices, and helping prepare monthly financial reports and state reimbursement claims. The employee is also expected to maintain a clean and safe work environment, attend required meetings, and perform other assigned duties.
Requirements
- Previous data-entry and inventory experience is preferred.
Nice To Haves
- Previous data-entry experience.
- Previous inventory experience.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centered manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor-relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank-deposit reconciliation.
- Process vendor invoices for payment using a computer; verify calculations and compare item prices with bid specifications, resolving pricing discrepancies.
- Perform monthly vendor-statement reconciliation.
- Prepare the monthly state claim form for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Associates may be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
