Admin Assistant to the Director of the Early Learning Center and the Director of the Center for Leadership & Innovation

St. Thomas School•Medina, WA

3d•$30 - $32•Onsite

About The Position

Under general supervision, provides administrative support for the Director of the Early Learning Center (ELC) and the Director of the Center for Leadership & Innovation (CLI). Specific Responsibilities: Provides administrative support primarily for the Director of the Early Learning Center, and the Director of the Center for Leadership & Innovation, including planning and scheduling appointments, meetings, conferences and teleconferences. Perform general clerical duties including phone systems, photocopying, mail distribution, filing. Maintains staff records in a confidential manner (e.g. evaluations, purchase orders, subscriptions, PTO). Maintains/updates paper or e-filing systems, records, accounting documentation. Organizes and supports registration, travel, and hotel arrangements regarding professional conferences, workshops, and courses. Provides logistical support for field trips. Inputs rosters and class schedules into the student information system. Works collaboratively and collegially with the receptionist and other administrative assistants, ensuring a welcoming office environment. Supports special events, as needed. Is familiar and complies with all policies and regulations as put forth in the school’s documents. Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities. Provides clerical support for DCYF licensing regulations including employee MERIT files. Provides clerical support for Clock Hours and Stars Hours documentation. Works collegially with the receptionist and other administrative assistants, ensuring a welcoming office environment and addressing the various needs of students, families, and visitors. Maintains academic portions of ELC student records including testing records and report cards (electronic, current files, archived files). Enthusiastically engages in professional growth opportunities within and beyond the STS community. Establishes and cultivates community relations by maintaining open and candid dialogue with all of the school’s constituencies. Is familiar and complies with all policies and regulations as put forth in the school’s documents. Performs other duties as assigned.

Requirements

High School Diploma or GED required
Excellent verbal and written communication skills
Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology
Excellent calendar and time management skills
Excellent problem-solving skills
Ability to research and recommend solutions in support of the Directors
Excellent customer service skills
Excellent professional (email, phone, letter) etiquette
Ability to maintain confidential information
Ability to work and communicate well with all constituents
Ability to sit and keyboard, talk on the phone up to 8 hours per day

Nice To Haves

Bachelor’s degree from a 4-year college or university preferred
3+ years’ experience working in an office environment
Experience with school focused technology is a plus: Veracross, FinalSite, PickATime, SchoolPass

Responsibilities

Provides administrative support primarily for the Director of the Early Learning Center, and the Director of the Center for Leadership & Innovation, including planning and scheduling appointments, meetings, conferences and teleconferences
Perform general clerical duties including phone systems, photocopying, mail distribution, filing
Maintains staff records in a confidential manner (e.g. evaluations, purchase orders, subscriptions, PTO)
Maintains/updates paper or e-filing systems, records, accounting documentation
Organizes and supports registration, travel, and hotel arrangements regarding professional conferences, workshops, and courses
Provides logistical support for field trips
Inputs rosters and class schedules into the student information system
Works collaboratively and collegially with the receptionist and other administrative assistants, ensuring a welcoming office environment
Supports special events, as needed
Is familiar and complies with all policies and regulations as put forth in the school’s documents
Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
Provides clerical support for DCYF licensing regulations including employee MERIT files
Provides clerical support for Clock Hours and Stars Hours documentation
Maintains academic portions of ELC student records including testing records and report cards (electronic, current files, archived files)
Enthusiastically engages in professional growth opportunities within and beyond the STS community
Establishes and cultivates community relations by maintaining open and candid dialogue with all of the school’s constituencies
Performs other duties as assigned