Admin Assistant to the Dean

University of New Mexico•Albuquerque, NM

2d•$20 - $27•Hybrid

About The Position

The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Assistant to the Dean position. This position acts as a key member of the COEHS Dean’s Office and provides overall support to the Dean, Associate Deans, and other members of COEHS leadership. The Administrative Assistant to the Dean will work closely with the Dean and College Administrator to coordinate, oversee, and perform a wide variety of activities and to serve as a primary liaison to internal and external stakeholders. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Nice To Haves

Experience in coordination and oversight of administrative support in a higher education setting
Experience planning, scheduling, and coordinating calendars, meetings, and events
Experience creating correspondence and reports, and recording meeting minutes
Experience with data and recordkeeping, including proficiency in Adobe and Microsoft suite products
Experience with UNM fiscal and purchasing processes and systems

Responsibilities

Coordinate the administrative functions of the COEHS Dean’s Office including day-to-day oversight and direct support to the Dean and COEHS leadership
Manage the Dean's calendar and schedule meetings
Complete student employee hiring and training
Coordinate and maintain college-level recording keeping, data, and information; complete administrative support duties in connection to academic and faculty affairs
Organize and coordinate meetings, conferences, travel, and special events, including related fiscal tasks
Draft correspondence, administrative documents, and meeting minutes
Serve as a primary point of contact for internal and external constituents